User Guide

ENTERING FIELD DATA
6
6-1
IMAGEAXS 4.0 MACINTOSH USER’S GUIDE
ImageAXS
4.0
6
ENTERING FIELD DATA
I N T HIS C HAPTER :
How Do I Use Data Fields? 6-1
Entering Data in an Individual Record 6-1
Copying Data to Other Records 6-3
Importing a Text Data File 6-4
HOW DO I USE
D
ATA FIELDS?
Text-based data fields, along with a thumbnail image and keywords,
form the complete data record for each file you add to an ImageAXS
collection. Each record in an ImageAXS collection contains seven
user-defined fields and a long description field, in addition to fields
for information obtained automatically when a source file is acquired
(such as the file size and when the file was created).
User-defined text fields should contain information that applies to all
of the files in a collection (such as “Photographer's Name” for a
collection of photos). You can relabel the fields in a collection at any
time (see “Changing Field Labels” on page 3-15).
ENTERING DATA
IN AN INDIVIDUAL
R
ECORD
Use the Info Sheet View to open an individual ImageAXS record and
enter field data.
To enter text field data for a record:
STEP 1 Select the record by clicking its thumbnail image (in the
Thumbnails View) or its row of data (in the Text List View).
The thumbnail or row will be outlined in red to show that it
is selected.
STEP 2 Open the Info Sheet View for the record by selecting Info Sheet
from the View menu, or clicking the Info Sheet View button in the
button panel.
The Info Sheet View window for the record appears.
CHAPTER 6