User Guide

Editing Collection Formats (Professional Version Only)
48 Chapter 5
In addition to adding or removing formats, you can change
several different elements of each collection format:
• How many fields are in the collection
• The default name of a field
• The type (Text, Numeric, or Date/Time) of a field
• How many characters are allowed in a text field
• Whether a field is indexed or not
The sections that follow explain how to change each of
these items.
Adding or Removing Collection Formats
To add formats to the list, make changes to any of the
default collection formats, then click Save As to save the
altered format under a different name.
You cannot remove any of the default collection formats,
which are shown as underlined in the list. To delete a
format that you have added to the collection format list,
highlight its name in the list and click Remove.
Adding or Deleting Fields From a Collection Format
All of the data fields for each format are listed in numerical
order in the Edit Formats dialog box.
At the bottom of the Edit Formats dialog box, click More to
add a field to the end of the list, or click Fewer to delete the
last field in the list.