User Guide

Exporting to a Text File (Standard Version Only)
142 Chapter 14
In order, the data elements are as follows:
• The seven user-definable data fields (with a tab space
between each of the fields)
• The keywords associated with the record, with a
comma between each of the keywords (with no space
on either side of the comma)
• The pathname for the file associated with the record, in
standard Web browser URL format (for example, “file:/
//John’sHD/Photos/Mary.jpg”)
• A long description field, using non-letter characters in
place of tabs and paragraph returns within the field — §
(which appears when you press Option-6 on a
Macintosh keyboard) for tabs, and ¶ (which appears
when you press Option-7 on a Macintosh keyboard) for
paragraph returns.
So, for example, the data for a record in an exported text file
might appear as follows:
Field 1[tab]Field 2[tab]Field 3[tab]Field 4[tab]Field
5[tab]Field 6[tab]Field 7[tab]Keyword 1,Keyword
2,Keyword 3,Keyword 4[tab]file:///John’sHD/Photos/
Mary.jpg[tab]This is a picture of my wife, Mary, that I
took last summer on our vacation.¶¶Out of all the
pictures I’ve taken of Mary this year, I think she looks
best in this one.
If any data element is empty, consecutive tabs will appear at
that point in the text file. For example, if only Field 3 of the
seven fields in the first record above contained any
information, the paragraph in the exported text file would
appear as follows:
[tab][tab]Field 3[tab][tab][tab][tab][tab]Keyword
1,Keyword 2,Keyword 3,Keyword 4[tab]file:///
John’sHD/Photos/Mary.jpg[tab]This is a picture of my
wife, Mary, that I took last summer on our