ImageAXS for Macintosh User’s Guide
Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA www.caere.com Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre Caere UK Information Centre 3 Catherine Place Westminster, London SWIE 6DX Caere France 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this application, you should know how to work in the Macintosh environment.
Table of Contents Welcome About ImageAXS and ImageAXS Professional....... 1 About This User’s Guide....... 1 Chapter 1 What Is ImageAXS? What Is ImageAXS?....... 3 Key Concepts and Terms....... 4 Getting Help and Technical Support....... 7 Chapter 2 Getting Started System Requirements....... 8 Installing ImageAXS....... 9 Starting ImageAXS....... 11 Where Do I Go From Here?....... 12 Chapter 3 Viewing Collections Opening and Closing Collections....... 13 Viewing Collections....... 15 Thumbnails View.
Chapter 4 Viewing Records and Source Files Selecting Records....... 28 Viewing Info Sheets....... 30 Viewing Source Files....... 34 Viewing Images....... 36 Playing Movies, Animated GIFs, or Sounds....... 40 Viewing 3D Files....... 41 Changing Source File View Options....... 41 Chapter 5 Creating a New Collection Creating a New Collection....... 43 Choosing a Collection Format (Professional Version Only)....... 44 Editing Collection Formats (Professional Version Only).......
Chapter 8 Using Keywords to Describe Files How Do I Use Keywords?....... 74 Viewing and Managing Keywords....... 75 Creating Keyword Families (Professional Version Only)....... 79 Importing Keywords From a Text File....... 81 Adding Keywords to Data Records....... 83 Chapter 9 Creating Portfolios Within Collections What Is a Portfolio?....... 86 Creating a Portfolio....... 87 Saving and Renaming Portfolios....... 88 Managing Portfolios....... 89 Managing Records in a Portfolio.......
Chapter 11 Managing Records and Source Files Creating New Records....... 102 Copying Records (Professional Version Only)....... 103 Deleting Records....... 106 Updating Records....... 107 Managing Source Files....... 109 Editing Source Files....... 110 Selecting an Alternate Editing Application....... 111 Moving Source Files....... 111 Copying Source Files....... 112 Renaming a Source File....... 113 Deleting Source Files.......
Chapter 14 Exporting Data to Other Formats Exporting Data Records....... 140 Exporting to a Text File (Standard Version Only)....... 140 Exporting to a Character-Delimited Text File (Professional Version Only)....... 142 Exporting to a CSV Text File (Professional Version Only)....... 145 Exporting to Other Versions of ImageAXS....... 146 Chapter 15 Printing Printing ImageAXS Collections and Records....... 148 Chapter 16 Scripting and Recording Scripting and Recording in ImageAXS.......
viii
1 Welcome Welcome to ImageAXS, and thank you for using our software! About ImageAXS and ImageAXS Professional ImageAXS is an easy-to-use visual database that creates thumbnail snapshots of your images (and other media) and keeps track of where the media are stored. ImageAXS Professional has all the features of ImageAXS, as well as more powerful, professional-level capabilities, such as the ability to create HTML pages and standalone image viewers.
About This User’s Guide 2 Welcome
Chapter 1 What Is ImageAXS? Chapter Topics What Is ImageAXS? Key Concepts and Terms Getting Help and Technical Support What Is ImageAXS? ImageAXS lets you create visual databases to organize and manage the files on your computer — especially image, movie, sound, and 3D files.
Key Concepts and Terms Key Concepts and Terms The basic elements of how ImageAXS works are defined briefly below. Becoming familiar with these terms will help you learn the program more quickly. Source Files A source file is any file on your computer (or a separate disk or storage device) that is catalogued in ImageAXS. The file is referred to as a source file because it is the source for the data record created by ImageAXS.
Key Concepts and Terms In the Finder, ImageAXS collections are represented by two files: one with a “.db” extension (containing text information), and the other with a “.blob” extension (containing thumbnail images). ImageAXS cannot open a collection unless both of these files are in the same folder. (To remind you to keep them together, the “.db” and “.blob” file icons are two halves of an open notebook.
Key Concepts and Terms Keywords Keywords are terms you choose that describe one or more source files in a collection. They may describe the literal content of a file (such as objects in a photo, or events in a video clip) or its subjective aspects (for example, adjectives like beautiful or intense). Keywords are powerful search tools. If you add keywords extensively across a collection, you'll be able to find almost unlimited combinations of records instantly based on keyword searches.
Getting Help and Technical Support Getting Help and Technical Support Balloon Help Virtually every menu item, button, and dialog box option in ImageAXS includes Balloon Help, which provides a brief explanation of what that item does. To see Balloon Help, click the Balloon Help button in any ImageAXS window or choose Show Balloons from the Help menu, then point at the item for which you want to see information.
Getting Help and Technical Support 8 Chapter 1
Chapter 2 Getting Started Chapter Topics System Requirements Installing ImageAXS Starting ImageAXS Where Do I Go From Here? System Requirements To use ImageAXS, your Macintosh must have the following minimum characteristics: • A CD-ROM drive (for installation only) • 68030 or faster processor (Power Macintosh recommended) • System 7.
Installing ImageAXS Installing ImageAXS You can install ImageAXS on your Macintosh in just a few minutes by following these instructions: 1. Insert the ImageAXS CD-ROM into your CD-ROM drive. A window showing the contents of the CD-ROM appears on the desktop. (If this window does not appear, double-click the CD-ROM icon.) 2. Double-click the ImageAXS Installer icon in the disc contents window. The ImageAXS Installer window appears. 3. Click Continue. The ImageAXS ReadMe file appears.
Installing ImageAXS 6. Click Install to begin the Easy Install, or choose Custom Install from the pop-up menu in the upper left corner of the dialog box to select installation options. 7. If you chose Custom Install, select the custom installation options you want. When you are finished, click Install. A standard file dialog box appears, prompting you to choose where you want to install the files you selected. 8. Choose a name and location for the folder containing your ImageAXS files.
Starting ImageAXS Starting ImageAXS To start ImageAXS, open the folder in the Finder where you installed the ImageAXS files, then double-click the ImageAXS application icon. If you are using ImageAXS for the first time, you will see an empty window with the ImageAXS menu bar at the top of the screen. (If you have used ImageAXS before, any collections that were open when you last closed the program will automatically open.) Opening a Collection To start working with ImageAXS, you must open a collection.
Where Do I Go From Here? You can also open the sample collection (or any other ImageAXS collection) in the Finder by dragging and dropping the collection icon on the ImageAXS application icon. To open the sample collection (or any other ImageAXS collection) if you have closed it recently, highlight Open Recent Collections in the File menu, then select the collection from the submenu that appears.
Chapter 3 Viewing Collections Chapter Topics Opening and Closing Collections Viewing Collections Thumbnails View Text List View Changing Text List View Options Viewing Slide Shows Opening and Closing Collections Collections are the documents created by ImageAXS. They consist of data records for each file on your computer that is associated with the collection, plus a thumbnail image that represents each file. With ImageAXS, you can create and maintain as many collections as you want.
Opening and Closing Collections In the Finder, ImageAXS collections are represented by two files: one with a “.db” extension (containing text information), and the other with a “.blob” extension (containing thumbnail images). If you want to move or rename a collection, you must move or rename both files. Opening a Collection To open a collection that you have used recently, highlight Open Recent Collections in the File menu, then select the collection from the submenu that appears.
Viewing Collections Closing a Collection When you close a collection, all windows related to the collection (including those for all records and portfolios, and the Keyword and Portfolio Lists) will close automatically. To close an open collection: • With any window of the collection active, select Close Collection from the File menu. Viewing Collections ImageAXS gives you two main ways to look at all of the records in a collection — the Thumbnails View and the Text List View.
Viewing Collections The lower left corner of the Collection Info dialog box displays where the collection is located in the Finder. To save any changes you make and close the Collection Info dialog box, click OK. To close the dialog box without saving your changes, click Cancel. Using the Button Panel The button panel along the left side of ImageAXS collection windows gives you quick access to the basic ways to view and organize your collections.
Viewing Collections Here is a brief summary of what each button in the button panel does (from top to bottom): Thumbnails View Displays the thumbnail images for all data records in the collection. Text List View Displays the field data for all data records in the collection. Info Sheet View Displays the thumbnail image, field data, and keywords for a selected data record. Source File View Opens a read-only version of the source file for a data record.
Viewing Collections File Type Icons The file type icon for a data record indicates the type of the source file and whether or not the source file is online. It appears to the left of the thumbnail caption in the Thumbnails View, and at the left end of the data row in the Text List View. The terms online and offline refer to whether or not ImageAXS can find the source file. For example, a source file on a network drive that is not connected to your computer will be offline in ImageAXS.
Thumbnails View Thumbnails View When you open a collection or portfolio, the Thumbnails View appears. You can also display the Thumbnails View by selecting Thumbnails from the View menu, or clicking the Thumbnails View button in the button panel. (If the view window is already open, ImageAXS brings it to the front.
Thumbnails View • The button panel (see “Using the Button Panel” on page 17) • Thumbnail images for each data record in the collection, with a file type icon and a caption beneath each image To show more (or fewer) thumbnails, resize the Thumbnails View by dragging the lower right corner of the window. To move back and forth among thumbnail images, use the scrollbar, or do either of the following: • Select First Record, Previous Record, Next Record, or Last Record from the Record menu.
Thumbnails View Thumbnail Captions Each thumbnail image has a caption that represents the contents of one of the fields in the data record. (By default, the name of the source file is used for the caption.) Changing Thumbnail Captions 1. Select Field Labels from the Edit menu. The Field Labels dialog box appears. 2. Select a fieldfrom the Thumbnails Label pull-down menu. 3. Click OK. The contents of the field you chose appear as the thumbnail caption for each record in the collection.
Text List View Text List View The Text List View displays text field data for a collection or portfolio. Some of this data is obtained automatically when you make a data record for a file (see “Getting Information About the Source File” on page 40). Additional data can be entered in the Info Sheet View for each record (see “Entering Data in an Individual Record” on page 63).
Text List View Instead of thumbnail images and captions, the Text List View displays record information in rows and columns — one row for each record, and one column for each data field.
Changing Text List View Options Changing Text List View Options Sorting Data Records The top of each column in the Text List View lists the name of a data field. To sort records by the contents of a field, click the name of the field. ImageAXS sorts the collection or portfolio in ascending order based on the field you chose. To reverse this order, click the small arrow icon above the scrollbar on the far right end of the Text List View window (just below the ImageAXS Help button).
Changing Text List View Options Choose a field from this pop-up menu to display the contents of that field in the column you have selected. Note The contents of the selected field will still appear in their original location. In other words, the contents of that field will appear twice in the Text List View, while the contents of the field you replaced do not appear at all. Changing Field Labels Use the Field Labels dialog box to change the names of fields.
Displaying Slide Shows Hidden fields remain in the collection, but they do not appear in the Text List View or Info Sheet View, or when you print or export the record. To view or edit these fields again, you must choose Field Labels from the Edit menu and click to deselect the Hidden checkbox. Note To include hidden fields when you search or sort a collection, click to select the Use Hidden Fields in Searching and Sorting checkbox in the Data Fields panel of the ImageAXS Preferences dialog box.
Displaying Slide Shows To change the display of slides: • Click one of the arrow buttons in the Slide Show navigation window. From left to right, these buttons display the first, previous, next, and last source files that were selected for the slide show. To end a slide show: • Press ESC or click the upper left corner of the Slide Show navigation window to close it.
Chapter 4 Viewing Records and Source Files Chapter Topics Selecting Records Viewing Info Sheets Viewing Source Files Viewing Images Playing Movies, Animated GIFs, or Sounds Viewing 3D Files Changing Source File View Options Selecting Records Each thumbnail image in the Thumbnails View and each row of data in the Text List View represents a data record. You must select a record in order to open the Info Sheet View or Source File View for that record, as well as to perform many other ImageAXS commands.
Selecting Records To select additional records: 1. Click to select the first record. The thumbnail or row will be outlined in red to show that it is selected. 2. Hold down the Command (!) key and click to select each additional record. As you click, each selected record will be outlined in red. To select a range of consecutive records: 1. Click to select the first record. The thumbnail or row will be outlined in red to show that it is selected. 2.
Viewing Info Sheets To select all but a few records: 1. In either the Thumbnails View or the Text List View, click to select the records you want to exclude. Hold down the Command (!) key as you click each additional record. Each record you select will be outlined in red. 2. Choose Invert Selection (!-H) from the Edit menu. The selection will be reversed, with all records selected except for the ones you identified in Step 1.
Viewing Info Sheets If you open the Info Sheet View after selecting more than one record, the results will be displayed in a single Info Sheet View window (see “Navigating Multiple Records” on page 33). The title bar of the Info Sheet View window shows the name of the source file, followed by the view (“Info Sheet”) in parentheses.
Viewing Info Sheets save changes to the current data record or revert to the previously saved version (see “Saving Changes to a Record” on page 63). The left side of the Info Sheet View window contains the button panel (see “Using the Button Panel” on page 17). Navigating Multiple Records At the top of the Info Sheet View window, to the right of the button panel, are four buttons for navigating among multiple records in a single Info Sheet View window.
Viewing Info Sheets • Thumbnail This is the same thumbnail image used for the record in the Thumbnails View. Double-click the thumbnail image to open the Source File View for an image, movie, sound, or 3D file, or to open a non-multimedia file in its original program. • Keywords The keywords, if any, that you have attached to the record from the Keyword List for the collection are displayed in the lower right corner.
Viewing Source Files To resize the parts of the Info Sheet View window: 1. Move the pointer over the horizontal border between the text data fields and the long text field, or the vertical divider separating these fields from the thumbnail and keyword panes. When the pointer is over one of the borders, it will change to a column resize tool, which resembles a pair of black lines with an arrow on either side. 2. When you see the column resize tool, click and drag the divider to the desired position.
Viewing Source Files To open the Source File View for a record, do any of the following: • Double-click the thumbnail for the file in the Thumbnails View or Info Sheet View. • Select the thumbnail or data record for the file, then select Source File View (!-1) from the View menu. • Select the thumbnail or data record for the file, then click the Source File View button in the button panel. Compatible File Types File types that can be viewed or played in the Source File View are listed below.
Viewing Images Managing Source File View Windows If you have several Source File View windows open at one time, use the Tile Front Two, Tile Front Three, Tile Front Four, and Tile Source FileViews commands to arrange these window automatically. The Tile Front commands arrange a limited number of Source File View windows in the pattern shown next to each command on the menu, while the Tile Source FileViews brings all open Source FileView windows to the front in windows of equal size.
Viewing Images The bottom of the Source File View window contains buttons that let you change the display of the image. These buttons, from left to right, are explained below. Note Changes made to Source File View displays are temporary — they are not saved when you close the window, and they do not affect the actual source file.
Viewing Images You can also rotate images by selecting 0°, 90°, 180°, or 270° from the Image Rotation submenu of the Image menu. If you choose 0°, the image will be returned to its original orientation. Scrolling an Image If the image in the Source File View is larger than the window, and you do not want to resize the window or the image (see below), you have two options for seeing other parts of the image: • Use the scroll bars to right and below the Source File View window.
Viewing Images To select a zoom tool, do either of the following: • Choose Zoom In Tool or Zoom Out Tool from the Image menu. • Click the Zoom In or Zoom Out button (indicated by the magnifying-glass icons) in the toolbar beneath the image. When the Zoom In or Zoom Out tool is selected, the cursor changes to a magnifying glass with a plus (+) or minus (-) sign inside it. Click on the image to zoom in or out at the point where the magnifying glass is positioned.
Playing Movies, Animated GIFs, or Sounds Resizing the Source File View Window As with other ImageAXS views, you can resize the Source File View window by dragging the lower right corner of the window. The Image menu contains two additional commands for adjusting the size of the Source File View window relative to the image being displayed: • Note Image to View Scales the image to the maximum size that will fit in the window.
Viewing 3D Files Viewing 3D Files Each 3D image file you open in the Source File View is displayed in a separate window with a 3D display toolbar at the bottom of each window. Use the basic commands in this toolbar to adjust the display of your 3D image files. The commands are (from left to right): View commands menu, Move plane forward or back, revolve on axis, Move within plane, and Return to original view.
Changing Source File View Options You can also use the Source File View display to change the thumbnail image in the data record for a movie or animation file. To change the thumbnail image in the data record for a movie or animation file: 1. Select the data record for the movie or animation file whose thumbnail image you want to change. 2. Open the Source File View for the data record. 3. Play the movie (or animated image) until the frame you want to use as the thumbnail image is displayed.
Chapter 5 Creating a New Collection Chapter Topics Creating a New Collection Choosing a Collection Format (Professional Version Only) Editing Collection Formats (Professional Version Only) Creating a New Collection ImageAXS uses default settings to make creating a new collection easy. The basic steps for creating a collection are listed below. If you are using ImageAXS Professional, you can change these settings to tailor the collection to your needs.
Choosing a Collection Format (Professional Version Only) Note Steps 3 and 4 are for ImageAXS Professional only. 3. In the box labeled Format, select a collection format from the Use pull-down menu. Click Edit Formats to add/delete fields or make other changes (see “Editing Collection Formats (Professional Version Only)” on page 47. 4. Select a data source from the Database pull-down menu. Use the ImageAXS internal database (the default choice) unless you know the exact database type you want. 5.
Choosing a Collection Format (Professional Version Only) about how many categories of this type apply to the files you want to organize, and choose or create a format with at least that many data fields. The standard collection formats are as follows: • Compact This collection format contains 8 text fields (up to 128 characters allowed), 2 numeric fields, and 2 date/time fields. • Pro This collection format contains 16 text fields (up to 256 characters allowed), 4 numeric fields, and 4 date/time fields.
Editing Collection Formats (Professional Version Only) Editing Collection Formats (Professional Version Only) To change the standard collection formats: 1. Select New Collection from the File menu (!-Option-N). 2. In the box labeled Format, click the Edit Formats button. The Edit Formats dialog box appears. 3. Note Creating a New Collection Select a collection format to edit from the list at the top of the Edit Formats dialog box.
Editing Collection Formats (Professional Version Only) In addition to adding or removing formats, you can change several different elements of each collection format: • How many fields are in the collection • The default name of a field • The type (Text, Numeric, or Date/Time) of a field • How many characters are allowed in a text field • Whether a field is indexed or not The sections that follow explain how to change each of these items.
Editing Collection Formats (Professional Version Only) Changing the Names of Data Fields In naming data fields, remember that you can change the label of any given field for each collection you create (see “Changing Field Labels” on page 26), so the name of a field should be a broader term that can apply to more than one collection. 1. Click in the text entry box that contains the field name you want to change. (The text entry box is immediately to the right of the number for the field.) 2.
Editing Collection Formats (Professional Version Only) Indexing Fields Indexing identifies a field for faster searching. It does not affect the display of fields in any of the views, although it does add to the file size of the collection. To index a field, click the Indexed checkbox in the row corresponding to the field you wish to index. Saving Your Changes Click Save when you are done making changes to a collection format (or Save As if you would like to save the altered format under a different name.
Chapter 6 Adding Your Files to a Collection Chapter Topics Overview: Adding Files to a Collection Acquiring Individual Files Acquiring All Files in a Folder Acquiring From Digital Cameras or Scanners Acquiring From Adobe Photoshop Acquiring From Other Sources Changing Options for Acquiring Files Overview: Adding Files to a Collection The process of adding files to a collection is called acquiring.
Overview: Adding Files to a Collection You can acquire source files individually, as part of an entire folder or disk, or directly from a removable storage drive or digital media device (a scanner, digital camera, digital video source, or digital audio source). In addition, you can use software plug-ins and extensions installed with ImageAXS to acquire files directly from the Finder, or while using Adobe Photoshop (or a program that uses Photoshop plug-ins).
Acquiring Individual Files Acquiring Individual Files The simplest way to make a data record for a file on your computer is to acquire it individually into an ImageAXS collection. To add an individual file to a collection: 1. In the Source File menu, highlight Acquire, then select File from the submenu that appears. A standard file dialog box appears. 2. Locate and highlight the file you want to acquire.
Acquiring All Files in a Folder Acquiring All Files in a Folder ImageAXS also lets you make data records for every file in a folder or on a disk with a single command, using the Acquire Folder menu option. Note For information about changing options for acquiring files from a folder (such as filtering out duplicate files), see “Changing Options for Acquiring Files” on page 60. To add all files in a folder or disk to a collection: 1.
Acquiring From Digital Cameras or Scanners Acquiring From Digital Cameras or Scanners ImageAXS can make data records for digital images as you scan or capture them from an imaging device that uses Photoshop or TWAIN software modules. After you set up basic options for acquiring the files, select the Acquire menu option for your software module. ImageAXS acquires the images as you scan or capture them. To add digital image files to a collection as you scan or capture them: 1.
Acquiring From Digital Cameras or Scanners 4. Locate the plug-in for your scanner or digital camera and click Open. The pathname to the selected plug-in module appears to the left of the Set button. 5. In the section labeled Save Files in Folder, click Set to select the location where you want to save your files. A file dialog box for selecting a folder appears. 6. 7. Locate and highlight the folder or disk where you want to save the files. Click Select "(the name of your folder)".
Acquiring from Adobe Photoshop 10. In the Source File menu, highlight Acquire, then select Via Photoshop Plug-in or Via TWAIN Plug-in (depending on the type of software plug-in your digital camera or scanner uses) from the submenu that appears. The software interface for your imaging device appears.
Acquiring from Adobe Photoshop To add files from Adobe Photoshop or another program that uses Photoshop plug-ins: 1. Save the file in Adobe Photoshop (or the compatible program that you are using). ImageAXS can only acquire files that have been saved. If a data record for the file already exists in ImageAXS, save the file to a different location or with a different name to create a new data record for the revised file. 2.
Acquiring from Other Sources Acquiring from Other Sources You can also acquire files from other video, audio and storage devices. First, you will need to set up the device by highlighting Acquire in the Source File menu, then selecting Set up Input Device from the submenu that appears. Follow the on-screen instructions to set up the device. • Choose QuickTime Frame or QuickTime Movie to acquire files from a digital video source (a video capture card is required).
Changing Options for Acquiring Files Changing Options for Acquiring Files Use the Source Files panel of the ImageAXS Preferences dialog box to change options for acquiring source files. 1. Select Preferences (!-Shift-P) from the Edit menu. 2. Click the Source Files tab on the left side of the ImageAXS Preferences dialog box. The Source Files panel of the ImageAXS Preferences dialog box appears.
Changing Options for Acquiring Files • Note Selecting the Acquire Path Elements as Keywords option increases the time necessary to acquire new source files. • Note To automatically add the name of each disk or folder in the Finder hierarchy that contains a source file as a keyword when the file is acquired, click to put a check mark in the Acquire Path Elements as Keywords checkbox.
Chapter 7 Entering Field Data Chapter Topics How Do I Use Data Fields? Entering Data in an Individual Record Copying Data to Other Records (Standard Version Only) Entering Data in Multiple Records (Professional Version Only) Importing a Text Data File How Do I Use Data Fields? Text-based data fields, along with a thumbnail image and keywords, form the complete data record for each file in an ImageAXS collection.
Entering Data in an Individual Record Text fields should contain information that applies to all of the files in a collection (such as “Photographer's Name” for a collection of photos). You can relabel the fields in a collection at any time (see “Changing Field Labels” on page 26). Entering Data in an Individual Record Use the Info Sheet View to open an individual ImageAXS record and enter field data. To enter text field data for a record: 1.
Copying Data to Other Records (Standard Version Only) To cancel any changes, click Revert at the top of the Info Sheet View window before switching views or moving on to another record. Copying Data to Other Records (Standard Version Only) In many cases, the same information for a field will be appropriate for several records in a collection (for example, the Photographer Name field in a collection of pictures mostly taken by the same person).
Copying Data to Other Records (Standard Version Only) 4. Choose one of the Paste options from the Scripts menu. Each option defines conditions under which the text from the record you copied is pasted into the record(s) you selected. The options are as follows: • Paste After The copied text is added to the end of the field in each selected record, whether the field is empty or not. Remember that you may need to type a space before the word or phrase you want to add.
Entering Data in Multiple Records (Professional Version Only) Entering Data in Multiple Records (Professional Version Only) A field may contain the same data for several records in a collection (for example, the Photographer Name field if most of the pictures are taken by the same person). In ImageAXS Professional, you can use the Fill Fields script application to save time in entering the same field data in more than one record. To enter the same data into a field for several records at once: 1. 2.
Importing a Text Data File 4. In the text entry box at the top of the Fill Fields window, type the text you want to enter into this field for the selected records. 5. Click a radio button option to select the conditions under which the text should be entered into a record. 6. Click Fill. The text you entered is added to all selected records based on the condition you identified.
Importing a Text Data File 1. Make sure any date/time fields in your import text file use the same format as your ImageAXS collection. If the formats are not the same, see “Changing Date/Time Field Options” on page 26 to change the date/time format in your ImageAXS collection. If the formats are not identical, ImageAXS will not accept the date/time field(s) in your import file, and the import will fail. 2. Make sure the ImageAXS collection has at least as many data fields as your import text file.
Importing a Text Data File • The keywords associated with the record, with a comma between each of the keywords (with no space on either side of the comma) • The pathname for the file associated with the record in either standard Web browser URL format (for example, “file:///John’sHD/Photos/Mary.jpg”) or standard Macintosh pathname format (for example, “John’sHD:Photos:Mary.
Importing a Text Data File the end of each record (and do not include extra carriage returns between records). If any data element is empty, use consecutive tabs in the text file to maintain the proper position of the other data elements. For example, if only Field 3 of the seven fields in the first record above contained any information, the paragraph in the text import file would appear as follows: [tab][tab]Field 3[tab][tab][tab][tab][tab]Keyword 1,Keyword 2,Keyword 3,Keyword 4[tab]John’sHD:Photos:Mary.
Importing a Text Data File 3. Click the Records radio button in the box labeled Import File. The Records option imports keywords as well if they are included in the import data file. Click Keywords only if the import file contains keywords without record data. (For more information on importing keywords, see “Importing Keywords From a Text File” on page 82.) 4. Click Open. If you are using the standard version of ImageAXS, you are finished importing the text file.
Importing a Text Data File Note The remaining steps apply to ImageAXS Professional only. 5. Follow the instructions in the Delimiters panel to identify the characters used to separate records and other elements in the import file. If your import file uses characters to substitute for returns and tabs inside long text fields, click the Convert Characters checkbox and type the characters in the appropriate text entry boxes.
Importing a Text Data File 7. Follow the instructions in the Map Fields panel to match the fields in your collection with the corresponding fields in the import file. To match up individual fields using the arrow buttons, click the desired row in each column, then click the >> button to map the import field to the collection field. You can drag fields from one column to another, as well as within columns.
Importing a Text Data File 9. Drag or move fields into the Key Fields column to identify key fields in your import file. If data in a key field matches the corresponding field (based on your selections in the Map Fields tab) of one of your records, the other fields in that record will be updated to contain the data from the import file. Imported records where the data does not match key fields in the existing collection will be added as new records (without thumbnails). 10.
Chapter 8 Using Keywords to Describe Files Chapter Topics How Do I Use Keywords? Viewing and Managing Keywords Creating Keyword Families (Professional Version Only) Importing Keywords From a Text File Adding Keywords to Data Records How Do I Use Keywords? Keywords are terms you choose that describe one or more source files in a collection.
Viewing and Managing Keywords Keyword Families (Professional Version Only) With ImageAXS Professional, you can organize keywords into hierarchies (or families), so that one keyword may contain several related keywords. For example, the keyword “United States” might have child keywords for each of the 50 states; attaching a keyword for one of the states (such as “California”) to a data record would implicitly attach the “United States” keyword as well.
Viewing and Managing Keywords Finding Keywords To find a particular keyword in the Keyword List for a collection, choose Find Keyword from the Keyword menu. In the dialog box that appears, type the keyword (or part of a keyword) that you want to look for, then click Find. The Keyword List for the active collection will display the first keyword found containing the text you entered. To find another keyword containing the same text (if one exists), choose Find Next Keyword from the Keyword menu.
Viewing and Managing Keywords To remove keywords: • Select the keyword(s) you wish to remove, then drag the keyword(s) to the Trash, or select Clear from the Edit menu. Dragging Keywords From Another Collection (Professional Version Only) 1. Open the Keyword List for each collection (the one with the keywords you want to move, and the one to which you want to move the keywords). 2. Click to select the keyword(s) you want to move. 3.
Viewing and Managing Keywords 3. Open the collection to which you want to add the keywords. If you are using the standard version of ImageAXS, the collection from which you copied the keywords closes automatically when the new collection opens. 4. Open the Keyword List for the new collection, then choose Paste from the Edit menu. To paste the selection underneath an existing keyword, click the key symbol next to that keyword, then choose Paste from the Edit menu.
Creating Keyword Families (Professional Version Only) Creating Keyword Families (Professional Version Only) Use the Keyword List to create hierarchies (or families) of keywords. Families usually range from very general terms at the highest level of parent keywords (for example, “North America”) to very specific terms at the lowest level of child keywords (for example, “Jim’s Back Yard”).
Creating Keyword Families (Professional Version Only) To know if a keyword is a parent: Parent keywords are indicated in the Keyword List by blue triangles. Click the blue triangle next to a parent keyword to show or hide its associated child keywords (just as you would with the contents of a folder in the Finder list view). To arrange existing keywords into families: 1. Open the Keyword List for the collection. 2.
Importing Keywords From a Text File 2. Select New Child Keyword from the Keyword menu, or click the New Child Keyword button in the button panel. A key symbol followed by a text entry box appears indented below the keyword you selected. 3. Type the new child keyword in the text entry box. Click outside the box to save the new keyword. Note The New Child Keyword button only appears in the button panel of the Keyword List window.
Importing Keywords From a Text File 3. Select the file from which you want to import keywords. Only folders and files that seem to be readable text files will be displayed. Click the Show All Files checkbox to show additional files. 4. Click the Keywords radio button in the box labeled Import File. For more information on importing records, see “Importing a Text Data File” on page 67. 5. Click Open. If you are using the standard version of ImageAXS, you have finished importing the keywords.
Adding Keywords to Data Records Adding Keywords to Data Records Once keywords appear in the Keyword List for a collection, they can be added to one or more data records. Use the Info Sheet View to add keywords to individual data records, and portfolio windows to add keywords to several data records at a time. To add keywords to a record: 1. Open the Info Sheet View for the record, or display its thumbnail in the Thumbnails View. 2. Open the Keyword List for the collection. 3.
Adding Keywords to Data Records To attach or detach keywords for several records: 1. Create or open a portfolio window that contains some of the records to which you want to add keywords. For details on how to create a portfolio, see “Creating a Portfolio” on page 88). 2. Click the Keyword Panel button to display all of the keywords attached to any of the records in the portfolio. Below the keywords are buttons for selecting records and keywords, and for attaching or detaching keywords. 3.
Adding Keywords to Data Records 4. If necessary, drag additional keywords from the Keyword List into the keyword panel next to the portfolio window, until you have included all of the keywords you want to attach or detach. 5. In the keyword panel, select the keywords you want to attach or detach. In the portfolio window, select the records for which you want to attach or detach them.
Chapter 9 Creating Portfolios Within Collections Chapter Topics What Is a Portfolio? Creating a Portfolio Saving and Renaming Portfolios Managing Portfolios Managing Records in a Portfolio What Is a Portfolio? Portfolios are subsets of collections — for example, a collection of data records representing your family photos might include separate portfolios for your children, your parents, your brothers and/or sisters, your in-laws, and so on.
Creating a Portfolio Creating a Portfolio ImageAXS creates temporary portfolios automatically whenever you search a collection (see “How Do I Search a Collection or Portfolio?” on page 3-95). You can also create portfolios based on a personal visual selection of records. To create a portfolio of selected records: 1. Select the records that you want to include in your portfolio. 2.
Saving and Renaming Portfolios The title bar for the temporary portfolio displays a name consisting of several parts, from left to right as follows: • The name of the collection (Sample in the above illustration) • The word Temporary, indicating that this portfolio has not been saved yet • A temporary title in quotation marks (“Untitled” when the portfolio consists of handpicked records, but when you create a portfolio as the result of a search, the search terms are listed here) • The word Portfolio
Managing Portfolios Managing Portfolios Opening, Renaming, and Deleting Saved Portfolios To see a list of saved portfolios in a collection, select Portfolio List from the Record menu, or click the Portfolio List button in the button panel. To open a saved portfolio shown in the Portfolio List for a collection: • 90 Double-click the name of the portfolio you want to open.
Managing Portfolios To delete a saved portfolio from the Portfolio List: 1. Click to select the portfolio(s) you want to delete. 2. Select Clear from the Edit menu. If you create a temporary portfolio while the Portfolio List is open, you can use the Portfolio List to save the portfolio. To save a temporary portfolio in the Portfolio List: • Click the Save Portfolio button next to the name of the temporary portfolio.
Managing Records in a Portfolio Managing Records in a Portfolio Adding and Deleting Records in a Portfolio You can add existing records to a portfolio by dragging in records from the collection to which the portfolio belongs, or make new data records for source files that you acquire into the portfolio and the collection at the same time. To drag existing records into an open portfolio: 1.
Managing Records in a Portfolio To acquire source files directly into a portfolio: • Make sure the portfolio to which you want to add files is the active window, then follow the same steps as you would to add files to a collection (see Chapter 6, “Adding Your Files to a Collection”). The files appear as new records in both the portfolio and the collection to which the portfolio belongs. To delete records from a portfolio: 1. Select the record(s) you want to delete. 2.
Managing Records in a Portfolio Sorting Records in a Portfolio You can sort a portfolio in the same manner as a collection (see “Sorting Collections and Portfolios” on page 3-101). In addition, you can drag and drop records within a portfolio in any order. To drag and drop one or more records within a portfolio, select each record, then click any selected record and drag it to where you want it to appear.
Chapter 10 Searching and Sorting Collections Chapter Topics How Do I Search a Collection or Portfolio? Keyword Searches Searches Based on Field Data and Other Characteristics Using And/Or in Complex Searches Sorting Collections and Portfolios How Do I Search a Collection or Portfolio? The simplest way to search a collection or portfolio is to look for records that share one or more keywords.
Keyword Searches To search for records that share a specific keyword: 1. From the Keyword menu, select Keyword List, or click the Keyword List button in the button panel. 2. Double-click the keyword that you want to use as the basis for the search. Your search results appear in a portfolio window. Using And/Or in Keyword Searches For searches involving more than one keyword, use the Keyword Search button in the Keyword List window. To begin a search involving more than one keyword for a collection: 1.
Searches Based on Field Data and Other Characteristics Searches Based on Field Data and Other Characteristics You can use the Search dialog box to conduct an almost infinite variety of searches based on shared field data, keywords, and other characteristics in almost any combination. (More complex searches may take longer for ImageAXS to complete.) To search based on shared data in a field or other characteristic from anywhere in ImageAXS: 1.
Searches Based on Field Data and Other Characteristics 4. Select a qualifying term (such as "contains" or "begins with") from the center pull-down menu. Qualifying terms such as “greater than” or “less than” with regard to text strings refer to whether the search results are earlier or later in the alphabet (A is less than D, for example); a blank field is considered “less than” any field with text in it.
Using And/Or in Complex Searches For more precise searching, combine multiple terms within a single search. (Again, more complex searches may take longer for ImageAXS to complete.) To search based on two or more shared characteristics: 1. Follow Steps 1 through 5 in the procedure above. Doing this completes one row of your search criteria. 2. To search by additional fields, keywords, or other characteristics or conditions, click More, then repeat Steps 3 through 5 above for the new row that appears.
Using And/Or in Complex Searches ImageAXS includes a pop-up menu at the end of any row that is followed by another row, so you can choose either and or or to define the relationship between the rows. In searches connected by and or or, ImageAXS interprets and as separating the terms that come before or after it, whereas or binds the preceding and following terms together into one condition. This definition becomes important when a single search combines and and or relationships.
Sorting Collections and Portfolios Sorting Collections and Portfolios In the Text List View, you can temporarily rearrange the order of columns of field data (see “Changing Text List View Options” on page 25). To sort collections in an order that is saved when you close the window or ImageAXS, use the Sort dialog box. To sort all records in a collection: 1. Select Sort from the Record menu, or click the Sort button in the button panel. The Sort Collection dialog box appears. 2.
Sorting Collections and Portfolios 5. Select a sort order (ascending or descending) from the right pull-down menu for each field chosen in the previous step. 6. Click Save if you want to save the choices you have made to a file, so you can quickly sort records the same way in the future. 7. Click Sort. The collection is sorted automatically.
Chapter 11 Managing Records and Source Files Chapter Topics Creating New Records Copying Records (Professional Version Only) Deleting Records Updating Records Managing Source Files Editing Source Files Moving Source Files Copying Source Files Renaming a Source File Deleting Source Files Creating New Records ImageAXS creates a new data record each time you acquire a source file into a collection (see Chapter 6).
Copying Records (Professional Version Only) ImageAXS automatically creates “blank” records — that is, records that are not associated with a source file — when you import text data into a collection if records in the import file do not match any source files in the collection (see “Importing a Text Data File” on page 67). You may wish to manually create blank records in a collection in order to enter data into those records before the source files are available.
Copying Records (Professional Version Only) 4. After selecting the record(s), click again and drag the record(s) into the open window of the other collection. If the collections do not have the same number or types of fields (or if the fields have different labels), the Cross-Collection Mapping dialog box appears. 5. If the Cross-Collection Mapping dialog box appears, match the fields in the first collection with the corresponding fields in the new collection.
Copying Records (Professional Version Only) To map fields between collections, do any of the following: • Drag fields in the column for the current collection alongside the corresponding fields in the new collection, or click the desired row(s) in each column, then click the >> button. Mapped fields will appear in the center column of the Cross-Collection Mapping dialog box. Note • To unmap a field, click its row in the center column, then click the << button.
Deleting Records Deleting Records When you delete a record, you can choose to delete the source file for the record at the same time. Similarly, when you delete a source file, you can choose to delete the data record for that source file (see “Deleting Source Files” on page 115). To delete records from a collection or portfolio: 1.
Updating Records 3. If you also want to delete the source file(s) to which the record(s) refer, click to select the Delete __ Source File(s) checkbox. To preserve the ability to undo deleting the source file(s), click to select the Move to Trash checkbox. Note If the Move to Trash option is not checked, you will not be able to recover your source file(s) after you click OK to delete the file(s). 4. Click OK. Each record you selected is removed from the collection and/or portfolio.
Updating Records To update records to reflect the location of the source file: 1. Select the record(s) you want to update. 2. Choose Update Location from the Source File menu. The Locate Files of Selected Records dialog box appears. 3. Click a radio button option to tell ImageAXS where to look for the source files. 4. Click to select the Update Thumbnail checkbox if you want to acquire a new thumbnail image for each source file that is found. 5. Click OK.
Managing Source Files To create a new thumbnail when the source file has not been moved: You can also create new thumbnails for data records when their source files have been edited, but are still in the same location. 1. Select the record(s) you want to update. 2. Choose Update If Modified from the Source File menu. ImageAXS checks to see if the source file for each record has been modified.
Editing Source Files Editing Source Files You can use ImageAXS to open an image, movie, sound, or 3D source file in either its default editing application or an alternate application that you select (see “Selecting an Alternate Editing Application” on page 112). To edit a source file in its default editing application: 1. Select the record(s) whose source files you want to edit. Each record is outlined in red to show that it is selected. 2. Choose Edit Source File from the Source File menu.
Selecting an Alternate Editing Application Selecting an Alternate Editing Application Use the Source Files panel of the ImageAXS Preferences dialog box to select alternate editing applications for multimedia (image, movie, sound, or 3D) files. These programs open when you choose Edit With Alternate from an ImageAXS contextual menu. To edit a source file in an alternate editing application: 1.
Copying Source Files To move source files: 1. Select the record(s) whose source files you want to move. 2. Choose Move Source File from the Source File menu. A standard file dialog box appears. If you are using a Power Macintosh, you can also open this dialog box by holding down the CTRL key and clicking a selected record, then choosing Move Source File from the contextual pop-up menu that appears. 3. Select a folder to hold the moved source files.
Renaming a Source File 3. If you want to use the new location of the copied source files in the selected data records, click to select the Update Location in Records checkbox. If this box is not checked, the records in your collection or portfolio will continue to refer to the source files in their original location. 4. Select a folder to hold the copied source files and click Select “(Folder Name)”. The source file for each record you selected is copied to the folder that you identified.
Deleting Source Files 3. Note Type a new name for the source file in the text entry field at the bottom of the file dialog box. You can also use this dialog box to move the source file. To do this, select a new or different folder to hold the file. The record will automatically be updated to refer to the source file in its new location. Deleting Source Files Whenever you delete a source file for a record, you can choose to delete the record itself at the same time.
Deleting Source Files To delete a source file: 1. Select the record(s) whose source files you want to delete. 2. Choose Delete Source File from the Source File menu. The Delete Record/Delete Source File dialog box appears. You can also open this dialog box by holding down the CTRL key and clicking a selected record, then choosing Delete Source File from the contextual popup menu that appears. 3.
Chapter 12 Creating Web Pages (Professional version only) Creating Web Pages in ImageAXS Choosing Page Types Thumbnails Page Options Full View Page Options Adding Headers and Footers to Web Pages Editing ImageAXS Web Page Templates Creating Web Pages in ImageAXS You can use ImageAXS Professional to turn your image, movie, sound, and 3D files into Web pages in a few simple steps.
Creating Web Pages in ImageAXS To create Web pages in ImageAXS: 118 1. Select the records whose source files you want to include in the Web pages. 2. In the File menu, highlight Export, then select Web Pages from the submenu that appears. The Create Web Pages dialog box appears, displaying the Name/Save Files panel. 3. In the box labeled Save to Folder, click Set to choose a folder in which to save your Web page files. A standard file dialog box appears. 4.
Creating Web Pages in ImageAXS 5. In the box labeled File Names, select Use Prefix and enter the prefix you would like for your Web page file names, or select Use Short Names to use generic page file names. For an explanation of how prefixes affect Web page file names, see “Prefixes for Web Page Names” on page 120.) 6. To use a separate name for your first thumbnails page (such as “default.html” or “index.
Choosing Page Types To do this, click the button for the page type you would like to preview (Thumbnails, Info Sheet, or Full View) in the box labeled Preview Pages at the bottom of the Create Web Pages dialog box. If a button is inactive, you have not chosen to create a Web page of that type. Prefixes for Web Page Names You can choose a common prefix for the names of your HTML files each time you create Web pages. This prefix helps you identify a particular set of Web pages.
Choosing Page Types To choose what type of Web pages to create: 1. Click the Page Options tab on the left side of the Create Web Pages dialog box. The Page Options panel of the Create Web Pages dialog box appears. (If the tab is pulled out past the others and the name is in boldface type, it is already selected.) 2. Click the checkbox in the box labeled Full View Pages to create pages that contain full-size versions of images, or play movie or sound files (similar to the Source File View in ImageAXS).
Thumbnails Page Options 3. Click the checkbox in the box labeled Info Sheet Pages to create pages that contain text data and keywords describing an individual file, along with a thumbnail image of the file (similar to the Info Sheet View in ImageAXS). An Info Sheet page for a file appears when the thumbnail for that file is clicked on a Web thumbnails page. To choose an alternate page layout template for any type of Web page: 1.
Thumbnails Page Options (If the tab is pulled out past the others and the name is in boldface type, it is already selected.) In the Thumbnail Options panel of the Create Web Pages dialog box, define settings for thumbnail images on Web pages as described below. To keep all thumbnails on one Web page: • In the box labeled Pages, click the One radio button.
Thumbnails Page Options To set the number of thumbnail rows on a page: 1. In the box labeled Pages, click the Many radio button. 2. In the Rows Per Page text entry box, type the maximum number of thumbnail rows to display on a Web page before starting a new thumbnails page. 3. Choose a radio button option to define the width of your Web thumbnail pages.
Full View Page Options Full View Page Options Full View pages are Web pages that display copied or converted versions of your source files. To define conversion options and choose the size and/or quality of Full View images in Web pages: • Click the Full View Options tab on the left side of the Create Web Pages dialog box. The Full View Options panel of the Create Web Pages dialog box appears. (If the tab is pulled out past the others and the name is in boldface type, it is already selected.
Full View Page Options Converting Image Source Files for the Web To be displayed on Web pages, your image files must be in a standard format (such as JPEG, GIF, or PNG for image files) that can be read by Web browsers. In the box labeled Conversion, the default setting is Use JPEG Versions of Source Files to create Web-compatible versions of your source files. Use the choices in the box labeled Full View Images to determine the maximum size and quality of converted images.
Adding Headers and Footers to Web Pages Adding Headers and Footers to Web Pages Use the Header/Footer panel of the Create Web Pages dialog box to add text (such as page titles) that you want to appear on each of your Web pages. To add or change headers and footers in the Create Web Pages dialog box: • Click the Header/Footer tab on the left side of the Create Web Pages dialog box. The Header/Footer panel of the Create Web Pages dialog box appears.
Adding Headers and Footers to Web Pages To add header text as a title for each Web page: • Note In the box labeled Page Titles, click the text entry field and type the title you want to appear above your Web pages. The default title is the name of the collection whose records are being used in the Web pages. If you want to include HTML-formatted text (such as a URL) in the title, click to select the Allow HTML Tags checkbox below the text entry box.
Editing ImageAXS Web Page Templates Editing ImageAXS Web Page Templates A variety of Web page templates are contained in the Web Templates folder inside the folder where you installed ImageAXS. They can be edited using any normal word processing application. The pages ImageAXS creates are essentially tables containing thumbnail images and (if you specify them in the Create Web Pages dialog box) links to other Web pages.
Editing ImageAXS Web Page Templates Contains the definition of one logical cell (which can actually be several consecutive cells in a row); must be inside IAXTR brackets. Contains a link to the record information page for the record; must appear in cell definition (IAXTD). Defines a link to the full image page for the record. Defines a group of tags to be put after the first page (such as a tag for the home page).
Editing ImageAXS Web Page Templates Link to last page %R Link to Record Info Page %I Link to full size image %p Number of previous page %n Number of next page %l Number of last page %c Number of current page %I Number of current image %H Horizontal caption text %V Vertical caption text %w Width of thumbnail in current record %h Height of thumbnail in current record %T Path to thumbnail from current record Creating Web Pages (Professional version only) 131
Editing ImageAXS Web Page Templates %K Description (Long Text) %Z Path to the page from the Web server root; used in FORM definition to allow the default CGI program to separate requests from different collections % Value of field contents from current record % Value of the field “field name” from current record % Value of the field “field name” from record with ID = NUMBER %[Label for field] Value of the label for the field “field name
Chapter 13 Creating e-ZCards (Professional version only) What Is an e-ZCard? Creating an e-ZCard Image Options Caption and Title Options Text Descriptions of e-ZCards What Is an e-ZCard? An e-ZCard is a small, self-contained application that displays image files. By creating an e-ZCard and distributing it, you can let other people view your images even if they don’t have ImageAXS or any programs that create image files.
Creating an e-ZCard Creating an e-ZCard When you create an e-ZCard, you can select the image size and quality, add captions below the images, and provide a title and text description of the e-ZCard. To create an e-ZCard: 1. Select the records (in either the Thumbnails View or the Text List View) for the images you want to include in the e-ZCard. 2. In the File menu, highlight Export, then select e-ZCard from the submenu that appears.
Creating an e-ZCard 4. Click the Limit e-ZCard Use checkbox if you want the eZCard to run only when a particular drive or storage disk is connected to the user's computer. Use this option to keep others from viewing the eZCard unless they have the disk you used to distribute it. 5. Click Estimate Size if you want to check how much disk space the e-ZCard will occupy. The estimated size appears at the top of the e-ZCard dialog box. 6.
Image Options Image Options To change the size of e-ZCard images: 1. Click the Image Size tab on the left side of the Create an eZCard dialog box. The Image Size panel of the Create an e-ZCard dialog box appears. (If the tab is pulled out past the others and the name is in boldface type, it is already selected.) 2. Scale the full image down along the vertical and horizontal axis by using the scroll bars.
Image Options 3. Click one of the radio buttons beneath the scroll bars to specify the type of monitor on which you expect your eZCard to be displayed (for example, 640 x 480 pixels is the display area of a 13-inch monitor). Remember that selecting a higher resolution increases the file size of your e-ZCard. To change the quality of e-ZCard images: 1. Click the Compression tab on the left side of the Create an e-ZCard dialog box. The Compression panel of the Create an e-ZCard dialog box appears.
Caption and Title Options 2. Move the sliders to optimize the appearance of the images in your e-ZCard. Compressing an image reduces its quality but also causes it to take up less disk space. Sharpening makes the edges of the image more defined. Your changes are reflected immediately in the thumbnail image above each slider. Caption and Title Options To create a title for the e-ZCard program: 1. Click the Captions and Title tab on the left side of the Create an e-ZCard dialog box.
Caption and Title Options 2. Select a vertical caption by clicking the Left Caption popup menu and choosing a field from the list that appears. The contents of this field for each selected record will appear as a vertical caption along the left side of the thumbnail image in the e-ZCard. 3. Select a horizontal caption by clicking the Bottom Caption pop-up menu and choosing a field from the list that appears.
Text Descriptions of e-ZCards Text Descriptions of e-ZCards To create a text description of an e-ZCard: 1. Click the Info Text tab on the left side of the Create an eZCard dialog box. The Info Text panel of the Create an e-ZCard dialog box appears. (If the tab is pulled out past the others and the name is in boldface type, it is already selected.) 2. Enter or type a description of your e-ZCard in the text entry window.
Chapter 14 Exporting Data to Other Formats Chapter Topics Exporting Data Records Exporting to a Text File (Standard Version Only) Exporting to a Character-Delimited Text File (Professional Version Only) Exporting to a CSV Text File (Professional Version Only) Exporting to Other Versions of ImageAXS Exporting Data Records ImageAXS lets you export your collection data to a text file for use in other formats, as well as to a proprietary format that you can import into versions 4.
Exporting to a Text File (Standard Version Only) In order, the data elements are as follows: • The seven user-definable data fields (with a tab space between each of the fields) • The keywords associated with the record, with a comma between each of the keywords (with no space on either side of the comma) • The pathname for the file associated with the record, in standard Web browser URL format (for example, “file:/ //John’sHD/Photos/Mary.
Exporting to a Character-Delimited Text File (Professional Version Only) vacation.¶¶Out of all the pictures I’ve taken of Mary this year, I think she looks best in this one. To export data to a text file: 1. Select the data records that you want to export. Each thumbnail or row of data is outlined in red to show that it is selected. 2. In the File menu, highlight Export, then select Text File from the submenu that appears. A file dialog box for exporting text files appears. 3.
Exporting to a Character-Delimited Text File (Professional Version Only) 2. In the File menu, highlight Export, then select Text File from the submenu that appears. The Export Data dialog box appears, displaying the Format panel. 3. 4. Click the Tab (or Other) Delimited radio button. Click the Fields tab of the Export Data dialog box. The Fields panel appears. 5. Follow the instructions in the dialog box to select and order the fields you want to include in the export file.
Exporting to a Character-Delimited Text File (Professional Version Only) 6. Click the Delimiters tab of the Export Records dialog box The Delimiters panel appears. 7. Follow the instructions in the Delimiters panel to identify the characters used to separate records and other elements in the export file. 8. Click Export. A standard file dialog box appears. 9. Enter a name and choose a location for saving the export file, then click Save.
Exporting to a CSV Text File (Professional Version Only) Exporting to a CSV Text File (Professional Version Only) In ImageAXS Professional, you can also export text files in a comma-separated values (CSV) text format for importing into applications that only accept this format. Because the CSV text format requires specific characters to be used as delimiters, settings you enter in the Delimiters panel will be ignored if you export in this format. To export data to a CSV text format: 1.
Exporting to Other Versions of ImageAXS 5. Follow the instructions in the Fields panel to select and order the fields you want to include in the export file. Click Load if you have previously saved export settings in a file that you would like to use. Click Save if you wish to save your current export settings to a file for future use. 6. Click Export. A standard file dialog box appears for saving the exported text file. 7.
Exporting to Other Versions of ImageAXS To export records to the ImageAXS Exchange (AXE) file format: 1. Select the data records that you want to export. 2. In the File menu, highlight Export, then select ImageAXS Exchange File from the submenu that appears. A file dialog box appears. 3. Enter a file name ending with the “.axe” extension, and choose a location for saving the export file. 4. Select Include Source Files if you want your source files to be part of the export file.
Chapter 15 Printing Chapter Topics Printing ImageAXS Collections and Records Printing ImageAXS Collections and Records You can print from any view of an ImageAXS collection or record, including the Keyword List and Portfolio List. View Printing Options In certain views, you can change the amount of material that prints on a page as follows: • Thumbnails View ImageAXS divides the page width by the display size of the thumbnails to determine how many thumbnail images to fit across each page.
Printing ImageAXS Collections and Records To change the order in which the columns print, or how wide they are, reorder or resize the columns (see “Changing Text List View Options” on page 25). In ImageAXS Professional, columns after the maximum horizontal width of one page are not printed. You can change which columns print in the Text List View by reordering or resizing the columns.
Printing ImageAXS Collections and Records Header/Footer Options To set page header and footer options for printing from ImageAXS, select Page Setup from the File menu, then choose ImageAXS from the menu in the upper left corner of the Page Setup dialog box. The page setup options are as follows: Printing • To have a centered title appear at the top of each page, click to put a check mark in the Header checkbox, then type the header text you want in the text entry box to the right.
Chapter 16 Scripting and Recording Chapter Topics Scripting and Recording in ImageAXS Scripting and Recording in ImageAXS ImageAXS is fully scriptable (meaning that it understands scripts written in the AppleScript language).