User guide

Receiving Inventories (cont.)
Verifying Amount Totals
As soon as a Receiving Inventory is complete, we recommend that you verify that the amount of beer and
liquor on the Invoice matches the amount of beer and liquor that you actually received. This step will help
you to immediately spot and correct an error in your Barkeep data and make sure all your Reports are
accurate.
If the Inventory Cost (total) and the Supplier invoice total do not match this could indicate a number of
problems:
A Supplier mistake, i.e., billing you for product that was not delivered.
The total amount might include a delivery charge that you do not track in Barkeep. If so, match the
Inventory Cost to the subtotal for product on your Supplier’s invoice.
Maybe Items were miscounted. Are the quantities correct?
Maybe an incorrect Item was entered in Barkeep.
Maybe Cases were entered instead of Bottles or vice versa.
Check that the amount of Items in the Inventory match the amount of Items on the invoice.
Look for price changes. If your Supplier has discounted or increased a price for an Item, you will need
to make this change in your Receiving Inventory
continue to next page for price changes