User guide

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Invento rie s
Barkeep allows you to create six different types of Inventories.
Full Inventories page 42
Used to track how much of each product you have at a given point in time. Full Inventories can
contain data for one or more Locations. You can also start a Full Inventory as a Repeat
Inventory, but Barkeep still classifies a Repeat Inventory as a Full Inventory, it’s not a different
type.
Transfer Inventories page 82
Used to track when liquor is moved between Locations. A Transfer Inventory has a single
FROM Location, which tracks the Location that Items are moved out of. A single Transfer
Inventory can transfer Items TO multiple Locations.
Waste Inventories page 84
Used to track when liquor is lost rather than used. If waste or breakage occurs, you must do a
Waste Inventory.
For example, if a case of Budweiser was dropped in the Store Room on the morning before
the final Full Inventory, you need to do a Waste Inventory to show what happened to that
product. Waste Inventories differentiate between liquor that has been wasted or lost and
liquor that has been sold and are crucial for determining an accurate Pour Cost.
Empties Inventories page 86
Used to track the empty bottles (breakage) at the end of the night. Empties Inventories have
no effect on your Usage Reports. However, you can compare the Empties totals to Usage
totals to track discrepancies.
For example, if your Empties shows 7 empty bottles of Jack Daniels and your Usage Report
show that you’ve used 8.5 bottles, and then you may have a missing bottle to track down.
Receiving Inventories page 87
Used to track when you receive liquor. They allow Barkeep to track how much liquor is
purchased which is important for tracking Usage over time.
Return Inventories page 96
Used to track when liquor is returned to the Supplier. Items on this Inventory will typically
match up to Credit invoices from your Supplier.
Note regarding Banquet Inventories: You can create Waste, Empties, Receiving, and
Return Inventories when using Barkeep’s Banquet features. When an Inventory is created as
part of a Banquet it is referred to as a Banquet Inventory. For example, you may create a
Banquet Receiving Inventory, Banquet Return Inventory, Banquet Transfer Inventory, etc.
The difference between a regular Inventory and a Banquet Inventory is that the Banquet
Inventory is used within the context of the Banquet and is contained within a specific Banquet
event. See the Banquet User Guide for further instructions.
continue to the next page for instructions on starting an Inventory