User guide

16
Category Groups and Categories
Category Groups and Categories are used to organize Items into logical groupings. Items in Barkeep are
assigned to a Category, and each Category is assigned to a Category Group. For example, by default, the Item
Absolut 1L is assigned to the Category “Call Liquor” which is part of the “Liquor” Category Group.
Barkeep has been set up with some basic default Categories and Category Groups (see page 23).
You may begin using Barkeep now and return later to customize Categories to suit your needs. The Category
Groups and Categories in Barkeep are fully customizable. You can create as many Category Groups and
Categories as you need. For example, if you specialize in Wine and want to track usage by each varietal you
can create a Category Group named “Wine” which contains fifty different Categories of Wine.
Note: Barkeep is flexible in allowing you to set up Category Groups and Categories any way you’d like.
However, it is very important that you set up your Category Groups and Categories to accurately match how
you capture Sales Data.
When Barkeep generates a Usage Report, Liquor Usage is subtotaled by each Category and Category Group.
In order to determine your Pour Cost, Barkeep will need to compare your sales for a particular Category and
Category Group against the Liquor Usage for that same Category and Category Group. If you don’t set up
your Categories and Category Groups to match your Sales Data, it will be impossible to determine your Pour
Cost for a particular category. For example, if you set up Categories for fifty different wine varieties but only
have a single register key for “Wine,” then it will be impossible to determine how many of each type of wine
you sold and therefore impossible to determine the Pour Cost for your wine varietals.
To manage your Category Groups and Categories:
1. Select the Categories button on the Settings screen.
2. This will take you to the Categories screen, which shows you a list of all your existing Categories
grouped by Category Group.