User guide

104
Usage Report (cont.)
Report Options
Barkeep allows you to switch on five different
options for your Usage Reports. All of these options are
off by default.
One of the easiest ways to become familiar with these
options, is to simply try running the same Report with
different options turned on and off.
• Group by Location
Usage Report data can be separated into subtotals by all Locations or the specific Locations you
choose for your Report.
• Use Default Item Price
When calculating a Usage Report, Barkeep uses the Real Cost Report Method. That means that your
cost calculations are based on what you actually paid for the Items used. Barkeep offers the option to
calculate your Usage Report costs based on what we call the Default Item Price Method. This method
uses the default prices you have set for each Item. Below is an explanation of each method:
o Real Cost Report Method – Barkeep calculates the cost of Items that are used based on
the price that you actually paid for the Items in your Inventory. Barkeep calculates this
using the prices that you set for each Item in your Receiving and Return inventories.
The costs match the default Item Price unless they reflect discounts or price increases.
To calculate the cost of your liquor usage using this method, Barkeep uses a First-In First-Out
(FIFO) algorithm, which means that Barkeep always assumes that the oldest liquor in your
Inventory is used first. For example, if you received a bottle of Absolut for $20 on May 7
th
and another bottle for $22 on May 18
th
, the $20 bottle received on May 7
th
will be used
before the $22 bottle received on May 18
th
.
o Default Item Price Method – If you switch on “Use Default Item Price,” Barkeep will
calculate your Usage Report costs based on the default prices you have set for each Item.
The default Item Price will be used for each Item in your Usage Report even when you have
paid a different price for any Items. For example, if you were conducting a Receiving
Inventory after a Supplier delivery and your Supplier charged you $22 per bottle instead of
the default Item Price of $20. The Usage Report will base the calculations on the $20 price
when you switch on “Use Default Item Price.”
Also see the Pricing Items in Inventories Section for overriding the default Item Price in a
Receiving Inventory.
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