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| Print
Choosing the right printer
for your business can deliver
an improved balance sheet
for your future.
Benefits of upgrading your printer
The older your printer fleet is, the more it is likely to
negatively impact your operational costs. Everyone
is conscious of the pressing need to control
business costs, yet the elusive paperless office is
still a myth. The growth of IT and digital content
has led to an explosion of printing needs, and
consequently spiralling print costs. The provision of
printer hardware and consumables takes a large
chunk out of every IT budget; indeed, industry
experts suggest that businesses can be spending up
to 3% of their revenues on print and related services.
Many organisations overlook their printing fleet
and operational costs when looking at reducing
expenditure. However, experts suggest that
businesses could save up to 30% of their printing
costs by better managing their print environment.
Conventional wisdom states that you can achieve
such cost reductions by simply consolidating and
centralising printing using large departmental
printers, but this can have a negative impact on
user productivity. The problem is that even in this
digital age with more documents being controlled
online than ever before, there will always be a
need for people to print, so it is important to get the
right mix of printers for your business.
Considerations when choosing
your printer
Choosing which printers to deploy is no longer
just about the speed or the initial purchase price.
More importantly, additional management features
and overall TCO are the key criteria to be taken
into account. Spending a little more budget on
the initial purchase could save your organisation
money in the long run, both in operational costs
and support costs. To achieve an optimised printer
fleet, the first step is to carry out a comprehensive
review of printer usage needs within your business,
including printing behaviour, volumes and wastage.
This information can then be used to design an
optimal mix of small dedicated printers and,
where volumes justify the cost, larger departmental
printers, not forgetting requirements for duplex,
A3 and colour printing. It is also important to
understand your scanning and copying needs as
you could consolidate individual machines into one
multi-function machine. Your existing printer fleet
could very well hold applications that can assist you
in gathering this information. But, if that is not the
case, then Equanet, in conjunction with key partners,
can help you understand this in more detail.
Control your costs by managing
your output
Once you have identified the right printers for the
right departments, then you can start to reduce
your costs through managing your printer output.
By implementing access rights and output default
settings such as colour access restrictions (based
on user or document type), automatic duplex prints
for multiple pages, and PIN printing for security
or volume prints then you will immediately see the
benefit to your business productivity and more
importantly a reduction in your print operating costs.
Equanet understands these challenges and will help
you make the first step towards improving your bottom
line, by better management of your printer fleet.
UPGRADING DOESN’T
HAVE TO BE COSTLY
There is a continuous stream of promotional
schemes across most print vendors which can
help keep costs down and provide peace of
mind when you choose to buy a new printer.
Look out for schemes such as:
Trade-in:
Buy a new printer and receive money back
directly from the vendor when you send your
old printer into them.
Cash back:
Receive money back directly from the vendor
once you have purchased selected products.
Free Warranty:
Register your product and receive an extension
to the standard 1 year warranty. Extended
warranty offers range from 3 to 5 years.
Free Consumables:
If your organisation restricts you from claiming
cash back look out for promotional offers for
free toner, ink, paper etc.
Buy & Try:
Selected vendors are so confident that you will
see a difference and be completely satisfied
with their printers, that they give you a trial
period in which you can opt to return it directly
to them for a full refund, should you not be
completely satisfied with your purchase.
For more details on all promotions
available, visit www.equanet.co.uk
where products are updated daily
with any new offers.
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