Reference Guide

Manage Policies
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• Protected Office Documents policies have been enabled but the user has not yet installed or
activated the Data Guardian.
• User opens a protected Office document from the cloud.
• User downloads a protected Office document to a device that does not have Data Guardian
installed.
• Unauthorized users - The cover page displays, and the person cannot access the content.
To customize the cover page for protected Office documents, you can use these Advanced Dell Data
Guardian policies:
• Office Protected Files Cover Page Notice
• Office Protected Files Cover Page Corporate Logo
• Office Protected Files Cover Page DDP Server URL
Cloud Profile Update
The Security Management Server can automatically check for updated profiles of cloud storage providers
supported with Data Guardian.
To configure Dell Server to automatically check for updated profiles, follow these steps:
1. Navigate to <Security Server install dir>\conf\ and open the application.properties file.
2. Locate cloud.profile.updater.enabled and set the value to true.
When update is enabled and updated profiles are available, the profiles are sent to Data Guardian clients
after the administrator commits policy changes. When the Pending Policy Changes value in the Remote
Management Console is automatically incremented although an administrator has not modified policy values,
at least one updated profile is available.
The polling interval for cloud storage provider profile updates is daily at 12:30 a.m.
Set Policies to Protect Office Documents in Windows
For enhanced security on Office documents (.docx, .pptx, .xlsx, .docm, .pptm, .xlsm, or .pdf), you can
implement Data Guardian's Protected Office mode for internal users. If an unauthorized user tries to access
a protected file, the file remains encrypted, for example when the file is:
• Attached in an email
• Moved in a browser - if the user selects Move in a cloud sync client
• Moved in File Explorer
• Stored on removable media
Set Policies for Protected Office Documents
To set Protected-mode policies on Office documents for internal users:
1. Log in to the Remote Management Console.
2. In Populations > Enterprise, under the Data Guardian technology group, click the Protected Office
Documents policy group.
3. Determine the level of security for Office documents: