Users Guide

Run reports
NOTE: To perform any tasks on OpenManage Enterprise, you must have necessary user privileges. See Role-based
OpenManage Enterprise user privileges on page 14.
When you run a report, the first 20 rows are displayed and paginated results can be paged through. To view all the rows at one
time, download the report. To edit this value, see Export all or selected data on page 46. Data displayed in the output cannot be
sorted because it is defined in the query used to build a report. To sort data, edit the report query or export it to an Excel sheet.
It is recommended to not run more than five (5) reports at a time because reporting consumes system resources. However, this
value of five reports depends on the devices discovered, fields used, and number of tables joined to generate report. A Reports
job is created and run when a report generation is requested. For role-based privileges to generate reports, see Creating reports
on page 124.
NOTE: It is not recommended to frequently run a report because it consumes processing and data resources.
To run a report, select the report and click Run. On the <report name> Reports page, the report is tabulated by using the
fields that are defined for creating the report.
NOTE: For a report whose category is 'Device', the first columns by default are Device name, Device model, and Device
Service Tag. You may exclude columns while customizing your report.
To download a report:
1. Click Download.
2. In the Download Report dialog box, select the output file type, and click Finish. The selected output file is displayed.
Currently, you can export a report to XML, PDF, Excel, and CSV file formats. An audit log entry is made whenever you
generate, edit, delete, or copy a report definition.
To email a report:
1. Click Email.
2. In the Email Report dialog box, select the file format, type the receiver's email address, and then click Finish. The report is
emailed. You can email reports to 20-30 recipients at a time.
3. If the email address is not configured, click Go to SMTP Settings. For more information about setting SMTP properties,
see Set SNMP Credentials on page 146.
NOTE:
If you are downloading or running a report that is already generated, and another user tries to delete that report at
the same time, both the tasks are successfully completed.
Related information
Reports on page 122
Run and email reports
1. Select the report and click Run and Email.
2. In the Email Report dialog box:
a. From the Format drop-down menu, select one of the file format in which the report must be generated — HTML, CSV,
PDF, or MS-Excel.
b. In the To box, enter the email address of the recipient. You can email reports to 20-30 recipients at a time. If the email
address is not configured, click Go to SMTP Settings. For more information about setting SMTP properties, see Set
SNMP Credentials on page 146.
c. Click Finish.
The report is emailed and recorded in the Audit logs.
Related information
Reports on page 122
Reports
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