Users Guide

Run reports
From the Reports page (OpenManage Enterprise > Monitor > Reports), you can run, view and download the built-in reports
or the reports that you have created.
When you run a report, the first 20 rows are displayed and paginated results can be paged through. To view all the rows at one
time, download the report. To edit this value, see Export all or selected data on page 63. Data displayed in the output cannot be
sorted because it is defined in the query used to build a report. To sort data, edit the report query or export it to an Excel sheet.
It is recommended to not run more than five (5) reports at a time because reporting consumes system resources. However, this
value of five reports depends on the devices discovered, fields used, and number of tables joined to generate report. A Reports
job is created and run when a report generation is requested. For role-based privileges to generate reports, see Creating reports
on page 134.
NOTE:
● To perform any tasks on OpenManage Enterprise, you must have necessary role-based user privileges and scope-based
operational access to the devices. See Role and scope-based access control in OpenManage Enterprise on page 15.
● Reports generated by device managers will only have data pertaining to the devices that are in their scope.
● It is not recommended to frequently run a report because it consumes processing and data resources.
● For a report whose category is 'Device', the first columns by default are Device name, Device model, and Device Service
Tag. You may exclude columns while customizing your report.
To run a report, select the report and click Run. On the <report name> Reports page, the report is tabulated by using the
fields that are defined for creating the report.
To download a report:
1. Click Download.
2. In the Download Report dialog box, select the output file type, and click Finish. The selected output file is displayed.
Currently, you can export a report to XML, PDF, Excel, and CSV file formats. An audit log entry is made whenever you
generate, edit, delete, or copy a report definition.
To email a report:
1. Click Email.
2. In the Email Report dialog box, select the file format, type the receiver's email address, and then click Finish. The report is
emailed. You can email reports to 20-30 recipients at a time.
3. If the email address is not configured, click Go to SMTP Settings. For more information about setting SMTP properties,
see Set SNMP Credentials on page 160.
NOTE:
If you are downloading or running a report that is already generated, and another user tries to delete that report at
the same time, both the tasks are successfully completed.
Related information
Reports on page 132
Run and email reports
You can run the report and email it to 20-30 recipients at a time.
NOTE:
Email operation may fail with large reports, if the message size exceeds the fixed message size set on the SMTP
server. In such instances, consider resetting the SMTP server's message size limit and retry.
1. Select the report and click Run and Email.
2. In the Email Report dialog box:
a. From the Format drop-down menu, select one of the file format in which the report must be generated — HTML, CSV,
PDF, or MS-Excel.
b. In the To box, enter the email address of the recipient. If the email address is not configured, click Go to SMTP
Settings. For more information about setting SMTP properties, see Set SNMP Credentials on page 160.
c. Click Finish.
The report is emailed and recorded in the Audit logs.
Reports
133