Reference Guide

New Features and Functionality v2.6
All Platforms v2.6
• In an on-prem environment and if the administrator enables the feature for Access Groups, internal users have a pre-share option for
protected Office documents and files encrypted with Basic File Protection. The Protected File Access pre-share user interface allows
users to select one or more
access groups when sharing a protected file. External users who own a file can use the pre-share option.
• In an on-prem environment, when a cover page displays for a protected file, the web portal URL displays so that users can click to
access the web portal.
Windows v2.6
• When enabled by Data Classification and Email Classification policies, emails that contain data in the body that meets the classification
rules will send an Audit or Encrypt event.
• A policy allows the administrator to create one or more folders to exclude protection of files that would be encrypted through Basic
File Protection. This applies to Force Protected or Opt-in mode.
• If an administrator removes file extensions from the Basic File Protection Configuration policy, a one-time sweep occurs when the
policy is changed.
• A Share audit event occurs for Data Guardian's Access Groups.
• If policy allows the user to protect Outlook email and the encrypted email needs to be recovered, the forensic administrator can drag
the encrypted emails directly from Outlook. The administrator can now drag multiple emails. They are not compressed and do not need
to be extracted. Encrypted emails are decrypted to a Destination folder, not to individual additional folders.
Mac v2.6
• A policy allows the administrator to create one or more folders to exclude protection of files that would be encrypted through Basic
File Protection. This applies to Force Protected or Opt-in mode.
• Decryption for Basic File Protection.
Resolved Technical Advisories v2.6
Windows v2.6
• Occasionally, when an internal user opens a protected Excel file directly from OneDrive, the cover page displays and the file does not
open. An error dialog now displays for any encrypted Office document that fails to open: An error has occurred while opening the file.
Please verify that you are trying to open the file from File Explorer. If this issue persists, please contact your administrator.
[DDPCE-11849]
Technical Advisories v2.6
Windows v2.6
• Currently, when configuring a folder where users can exclude files that are being swept and encrypted through the Basic File
Protection policy, avoid these environment variables: %USERNAME%, %HOMEPATH%, %USERPROFILE%, %TEMP%, %TMP%.
The workaround is to use the KNOWNFOLDERID string to configure the policy. [DDPCE-8221]
• With Data Guardian and TITUS versions prior to 2019.0, if Outlook is opened for several days, an error message may display. To work
around this issue, close and reopen Outlook if it has been open for some time. If the error continues, restart your computer. The best
practice is to upgrade to TITUS 2019 or later. [DDPCE-11292]
• If the administrator removes a file extension from the Basic File Protection Configuration policy field, the Properties > Dell Data
Guardian tab and file overlay icon may be removed during the one-time sweep before the file has finished decrypting. Users may need
to wait several minutes for the file to fully decrypt. If any encrypted files with that extension are missed during the one-time sweep, for
example, if the file is open or was stored on a file server or other location, the administrator can use the Recovery Tool to decrypt.
[DDPCE-13272]
• Currently, Data Guardian may have a compatibility issue with the PhishAlarm plugin used in Microsoft's Outlook for Windows. If
Outlook does not open after installing Data Guardian, see
https://support.office.com/en-us/article/turn-an-add-in-off-for-outlook-
for-windows to disable the PhishAlarm plugin. [DDPCE-13830]
Data Guardian Technical Advisories
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