Reference Guide

Windows v1.4
• Protected .pdf files can be opened and edited with Adobe Acrobat Reader DC.
NOTE: The following are not supported: Adobe Acrobat Standard DC, Adobe Acrobat Pro DC, and Adobe Acrobat DC.
• As part of the Acrobat Reader DC functionality, users can add annotations to a protected .pdf file or complete a form. When the file is
saved, a new protected .pdf file is created that includes the changes.
• To enhance security, when one protected .pdf file is open with Acrobat Reader DC, Internet access is blocked until Acrobat Reader DC
is closed.
• Network IO is disabled for Acrobat Reader DC, so users cannot open a protected .pdf file from the network. Users can open a
protected .pdf file with Word from the network.
• The Export policy can be applied to protected .pdf files opened with Acrobat Reader DC. If the Export policy is set to Blocked or
Watermark and a user selects File > Save as Other > Text, the Save is blocked.
• Copying from a protected .pdf is blocked.
• To enhance security, if a protected PDF is open, a user cannot email from that instance.
• Data Guardian is supported with specific versions of Microsoft Office 2016, either stand-alone or as part of Microsoft Office 365
Business or Business Premium. It is not supported with Office 365 Business Essentials.
Mac v1.4
• Users can open protected Office documents from local storage in addition to documents in the cloud. However, it will only convert
unprotected Office files by copying them to the cloud.
Mobile v1.4
• If attempts to modify a protected PDF are made, a hidden watermark provides security administrators with an audit trail.
Web Portal v1.1
• Protected PDFs are now supported.
• The timeout period has been extended when uploading large files. At a specified time, the user is prompted to extend the session. The
user also has the option to cancel the upload.
• Audit events are now supported as well as a policy to disable audit events and geolocation. If disabled, no audit or geolocation data is
collected
• On-screen watermark with the user's registered email address is now supported. Based on policy, Data Guardian can apply an on-
screen watermark to protected Office documents and PDFs. If a user prints or shares the document, the watermark persists.
• If the edit policy is enabled, .pptx and .pptm files can be edited and saved.
Resolved Technical Advisories v1.4
Windows v1.4
• Files can now be downloaded from a cloud storage provider's website as expected. [DDPCE-1511]
• Bulk uploads to Box no longer fail. [DDPCE-3308]
• Localization is now complete for Dropbox when using the Android application. [DDPCE-3643]
• An embargoed document is now automatically saved over an existing document so a user cannot cancel with the Save As option.
[DDPCE-3692]
• With Dropbox, if a user copies bulk data, the progress bar now properly displays and indicates that the copy was successful.
[DDPCE-3700]
• The issue of the Android application being occasionally unable to provision a sync client in Settings is resolved. [DDPCE-4045]
• When an internal user attempts to email a protected Office document to a blacklisted external user, the message now properly states
that the protected file cannot be shared due to blacklisting. [DDPCE-5226]
• Copy/paste functionality now works as expected in protected Excel documents. [DDPCE-5861, DDPCE-5920]
• The issue of dragging and dropping a sheet from a protected Excel document to an unprotected Excel document is resolved.
[DDPCE-6014]
• Copying and pasting an image multiple times in Excel no longer results in an error, and the image is pasted as expected. [DDPCE-6052]
• A protected Word or Excel document is no longer hidden behind open windows when opened. [DDPCE-6097]
Web Portal v1.1
• The Settings page is now localized as expected. [DDPCE-6260, DDPCE-6518]
24
Data Guardian Technical Advisories