Users Guide

Install on Other Operating Systems
See the Data Guardian User Guide:
• Mac – See Chapter 6.
• Android or iOS – v See Chapter 7.
• Web portal Mac – See Chapter 8.
Reminders/Tips for Protected Documents
Your administrator will tell you which
options apply to your enterprise.
• For an overview of options, see the Data
Guardian User Guide > Chapter 1.
• For Basic File Protection, see the Data
Guardian User Guide > Chapter 4.
• For Protected Office Documents, see the
Data Guardian User Guide > Chapter 4.
If Data Guardian encrypts a document and
you open it on a device that does not have
Data Guardian, only a cover page displays.
An unauthorized user cannot view your data.
Reminders/Tips for Cloud Encryption
You can use Cloud Encryption with Mac,
mobile, or web portal.
• Chapter 5 has information on each cloud
sync client that relates specifically to
Data Guardian.
• With Opt-in mode (but not Force-
Protected mode), a Secure Documents
folder as added at the root of the
Documents folder. Office documents in
this folder are encrypted.
Share Files with External Users
An internal user can share secure files with
an external user through email, network
share, or removable media. To grant access to
an external user, right-click a local file and
select Protected File Access. For more
information, see the Data Guardian User Guide
> Chapter 9.
Cover Pages on Encrypted Documents
(Windows, Mac, Mobile, web portal)
Based on policy, if you send an encrypted file
to an unauthorized external user, a cover
page displays stating that this is a protected
document.
Based on policy, you or your administrator
can grant access to the file and provide a valid
email address for them.
A policy allows your administrator to
customize the information on the cover page
and provide links where the unauthorized
user can register and gain access to the
encrypted file.
The cover page also provides links for
installing Data Guardian on an Android or iOS
mobile device, or using it with web portal.
The external user must first register with a
valid email.