Users Guide

Oce documents - Windows
Your administrator can set additional Data Guardian policies to control or prevent data loss through these options. Encryption behavior may
dier depending on the mode.
Options for protected Oce documents in Windows Description
• Protected Save As
Save Oce les
Data classication
(Windows with Opt-in mode)
If a policy is enabled and congured to protect sensitive information,
such as Social Security Numbers or credit card numbers, Oce
documents with that data are encrypted.
TITUS classication
(Windows with Opt-in mode)
If a Data Guardian policy is enabled for a TITUS classication,
selecting that classication also encrypts the le. This provides
another way for users to protect an Oce document.
Oce documents - mobile and web portal
Your administrator will inform you which apply to your enterprise.
Encryption option
Description
Mobile - within the Data Guardian app
• Onscreen watermark
Mobile - Based on policy:
• Oce documents within the Data Guardian app are protected.
• When a protected Oce document is opened, the screen
displays a watermark with the computer name and user name.
Web portal
• Onscreen watermark
Web portal - You can upload protected or unprotected documents,
but any uploaded le is protected when you click Download.
When a protected Oce document is opened, the screen displays a
watermark with the computer name and user name.
Additional options
Your administrator will inform you which apply to your enterprise.
Option
Description (Opt-in and Force Protect modes)
Share protected Oce documents with external users.
(Windows, Mac, mobile, and web portal)
A cover page lists links for registering and information for installing
Data Guardian on a mobile device or the web portal to view the
encrypted le.
• External users and Windows - You can also add a date
restriction (embargo) on protected Oce documents and
PDFs.
• Web portal - You can upload shared les to the web portal. You
cannot share a le from within the web portal, but you can
share it after you download it.
Tampered le or cover page
(Windows, Mac, mobile, and web portal)
For Oce les, Data Guardian can scan protected documents and
detect some forms of tampering.
Outlook email encryption (Windows) Based on policy, a Protect button allows you to encrypt the content
of an email and attachments.
Data Guardian User Guide v2.8
Introduction
9