Users Guide

• Policy settings
Basic File Protection (Windows, Mac, mobile, and web portal)
Your administrator can congure a policy to specify non-Oce applications and le types to be encrypted. Your administrator will inform
you which le extensions will be swept and protected (like .txt or .png) and the applications that can open the le type to your enterprise.
Option Description
Basic File Protection
(Windows, Mac, mobile, and web portal)
• Examples: .txt or .png
Windows, Mac, and mobile - These les are swept and encrypted.
• Mac - for le extensions set by the administrator, encrypts
those le types in the /Users folder.
Web portal - Also based on policy, these les may be read-only or
user can edit.
Oce Document Protection (Windows, Mac, mobile, and web
portal)
Data Guardian can protect these Oce documents:
• .docx, .pptx, .xlsx
• .docm, .pptm, .xlsm
• .pdf - If protected with Data Guardian, open with Adobe Acrobat Reader DC or Microsoft Word but not from the network.
Oce Document Protection - Windows and Mac
Policy can be set to protect Oce documents. Encryption behavior may dier depending on the platform and mode.
Windows and
Oce documents Mac and Oce documents
Mode options:
Opt-in mode - You have some options in determining which Oce
documents to protect.
• A Secure Documents folder is added to the root of your
Documents folder. This provides another way to encrypt a le.
Force-Protected mode - Your enterprise requires a higher level of
security. Data Guardian performs a sweep to encrypt les.
• Another policy can add an Unprotected Documents folder to
the root of your Documents folder. Place Protected Oce
documents or Basic File Protection types in this folder to
decrypt them.
For Mac, see the online Help.
Opt-in mode - You have some options in determining which Oce
documents to protect.
• A Secure Documents folder is added to the root of your
Documents folder. This provides another way to encrypt a le.
Force-Protected mode - Your enterprise requires a higher level of
security. Data Guardian performs a sweep to encrypt les.
• Another policy can add an Unprotected Documents folder to
the root of your Documents folder. Place Protected Oce
documents or Basic File Protection types in this folder to
decrypt them.
• Mac - Protects les in /Users.
Dell Data Guardian interface
Mac - Upload a protected document to encrypt. Download a
protected document to decrypt.
After editing a protected document, changes are saved to the
original le, either in the cloud or locally.
8 Data Guardian User Guide v2.8
Introduction