Users Guide

Introduction

The Dell Data Guardian User Guide provides the information needed to install and use Data Guardian on Windows, Mac, Mobile, or a web

portal.

Overview

Data Guardian can protect data in a large number of le types whether stored locally, shared with other users in various ways, or stored on

removable media. Your administrator can enable policies that protect data, for example:

• Basic File Protection - Your administrator denes non-Oce le extensions to protect (like .txt or .png) and the applications that can

open the le type. A sweep encrypts those le types.

• Oce documents (.docx, .pptx, .xlsx, .docm, .pptm, .xlsm, .pdf) - Policies determine the level of security:

– Opt-in protection - The user chooses which Oce documents to protect.

– Forced protection - A sweep protects all Oce documents stored on the local computer.

If an unauthorized user tries to open the le only a cover page displays. However, you can grant access to an external user, and the

cover page provides links for viewing the encrypted le on a mobile device or the Data Guardian web portal.

• Data Classication - For users who classify Oce documents that contain sensitive information, like account numbers, credit card

numbers, or healthcare data, a Data Guardian sweep can encrypt specied classication types to prevent unauthorized access when

data is at rest or in motion.

• Outlook email protection - Based on policy, users can protect email attachments or the entire email. If sent to an external person, the

user can later revoke access of the key so the external user can no longer open it.

• Cloud protection - Documents uploaded to the cloud from Android or iOS mobile devices are protected.

You can use Data Guardian from the following platforms:

• Windows

• Mac

• Mobile devices - iOS, Android, Chromebook

• Data Guardian web portal, if set up by your administrator. The web portal allows internal and external users to view or edit encrypted

les in a web browser, without installing the Data Guardian client.

NOTE

Data Guardian can open les encrypted by the other platforms. Some les may be read-only. Most of the user information about Data

Guardian for Mac is within the software as online help.

Encryption Options for Data Guardian

Based on the level of security established by your enterprise, your administrator sets policies to protect data at rest and data in motion.

Your administrator will tell you which policies apply to your enterprise.

This list provides an overview of some encryption options and, for some platforms, the location of policy settings.

• Basic File Protection (Windows, Mac, mobile, and web portal)

• Oce Document Protection (Windows, Mac, mobile, and web portal)

• Additional options

• Cloud Encryption

Data Guardian User Guide v2.8

Introduction