Users Guide

Pre-share Protected Files on the Web Portal
If an internal or external user is not in your access group, you can pre-share a protected le.
1 In the web portal, upload a protected document.
If your administrator has placed you in one or more access groups, a Protected File Access icon displays next to the Download icon.
2 Click the Protected File Access icon.
In the Protected File Access Sharing UI, the document name displays in File Selected.
3 In Email to Share, click Add New.
4 Enter a valid email address of an external user or an internal user not in your access group and click the checkmark to save it. You can
add up to ten individual addresses at a time.
NOTE:
To delete an email address, click X. The name of the person sharing the document is highlighted and cannot be selected or
deleted.
5
In Available Groups, your access groups display. Either click Select All or click the arrow icon next to an option to add to Shared
Groups or to remove.
6 Click OK.
NOTE:
External users cannot share the protected document with another external user.
If this is the rst time for an external user to receive a Data Guardian protected le, the user must install the web portal.
Pre-share Protected Files as an External User
You must have Data Guardian installed and be assigned to one or more access groups.
If you are the originator or owner of a protected le, you can pre-share the le with an internal user. You cannot share the protected
document with another external user. If you do not own the le, you cannot share it.
• The Email to Share does not list the names of other users with whom the protected documented has been shared.
• No groups display in Available Groups. You can only share with individuals.
1 Right-click a protected le, and select Protected File Access.
In the Protected File Access Sharing UI, the document name displays in File Selected.
2 In Email to Share, click Add and enter a valid email address of an external user or an internal user not in your access group.
You can add up to ten individual addresses at a time.
3 To modify an email address, click Modify.
4 To delete an email address, select an entry and click Delete.
NOTE
:
As the owner of the le, you cannot select or delete your
name.
5 Click OK. A success message displays.
If this is the rst time for a user to receive a Data Guardian protected le, the user must install Data Guardian or use the web portal to view
the protected le.
Data Guardian User Guide v2.8
Enhance Security with Data Guardian's Access Groups (On-prem)
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