Users Guide

6 Click OK. A success message displays.
NOTE:
External users cannot share the protected document with another external user.
If this is the rst time for an external user to receive a Data Guardian protected le, the user must install Data Guardian or use the web
portal to view the protected le.
Pre-share Protected Files on Mac
You must have Data Guardian installed and be assigned to one or more access groups.
If an internal or external user is not in your access group, you can pre-share a protected le.
1 Right-click a protected le, and select Protected File Access.
In the Protected File Access Sharing UI, the document name displays in File Selected.
2 In Email to Share, click Add and enter a valid email address of an external user or an internal user not in your access group.
You can add up to ten individual addresses at a time.
3 To delete an email address, select an entry and click Delete.
NOTE:
The name of the le owner is indicated and cannot be selected or deleted.
4 In Available Groups, your access groups display. Select one or more groups and use the arrows to add to Shared Groups.
5 Click OK. A success message displays.
NOTE
:
External users cannot share the protected document with another external user.
If this is the rst time for an external user to receive a Data Guardian protected le, the user must install Data Guardian or use the web
portal to view the protected le.
Pre-share Protected Files on iOS or Android
If an internal or external user is not in your access group, you can pre-share a protected le.
1 Tap a protected le.
2
NOTE
:
On the Users tab, the name of the le owner displays but cannot be selected or deleted. If you have already shared the le
with internal or external users, those names display.
3 On the Users tab, to add the email address of an external user or an internal user not in your access group, click the plus icon (+) at
the bottom right.
4 To delete an email address, swipe and tap Delete.
5 Tap the Groups tab to view your access groups.
6 Tap a group to share a protected le.
NOTE
:
A checkmark indicates a group with whom you choose to share the protected le.
7 On the upper right, tap Share.
A success message displays. External users cannot share the protected document with another external user.
If this is the rst time for an external user to receive a Data Guardian protected le, the user must install Data Guardian or use the web
portal to view the protected le.
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Data Guardian User Guide v2.8
Enhance Security with Data Guardian's Access Groups (On-prem)