Users Guide

External User and Mac Tasks
Internal User Tasks for Mac
Share a document with an external user:
• Protected documents - Send to the external user by email, network share, or removable storage.
• If Data Guardian's Cloud Encryption is enabled - In the Dell Data Guardian interface, drag protected les to the column next to the cloud
storage provider column.
External User Tasks
A cover page displays for Oce documents and PDFs.
For Data Guardian v2.8, and higher, you cannot upgrade or install Data Guardian as an external user. An error message will display.
To open and view a document already encrypted with Data Guardian, the external user must install Data Guardian on one of these:
• Mobile device (iOS, Android, or Chromebook) - see External User and Mobile.
• Data Guardian web portal -see External User and Web Portal.
Through those platforms, you can request that an internal user grant access to the keys of another le or to a le if the embargo date has
expired.
NOTE
:
For Hosted Dell Security Center (SaaS), Mac may allow an external user to upgrade to v2.8 or higher but an error message will display
and the external user will not be allowed to activate.
If an earlier version of Data Guardian is installed, Dell recommends that you uninstall Data Guardian from Mac. You must have administrator
rights on your computer.
External User and Mobile
If an internal user shares a link through the cloud to a protected le, the le displays a cover page that contains a link for registering a valid
email address.
NOTE
:
The cover page lists either the Dell Server Name for on-prem or an Installation ID for that specic tenant if your Hosted Dell Security
Center is multi-tenant. The cover page also includes links for downloading the Data Guardian client.
To open and view a Data Guardian document, the external user must:
• Register with Data Guardian
• Download and install Data Guardian - the external user must have administrator rights on their computer.
Register Data Guardian
The rst time that an internal user shares a le, the external user must register.
To register Data Guardian:
1 On the cover page warning, click the link provided to register a valid email address.
Data Guardian User Guide v2.8
Use Data Guardian as an External User
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