Users Guide

• Notepad
• Wordpad
• Visio
• MS Paint
NOTE:
Some applications are only partially supported with Data Guardian, and your administrator will inform you of those.
File types
These are examples of additional le types that can be congured: .txt, .rtf, .csv, .odt, .vsdx, .png, .jpg, .jpeg, .jpe, .jf, .gif, .tif, .ti, .bmp
Basic File Protection and Mac
When the Basic File Protection policy is congured, Data Guardian sweeps users’ computers and encrypts all local les with those
extensions. Files encrypted with Basic File Protection can only be viewed and edited using the application associated with the le extension.
NOTE:
Files in specic system folders are not encrypted, such as AppData. Also folders that relate to protected Oce documents, such as the
Secure Documents folder.
Exclude some les from the sweep (before the sweep is enabled)
If your enterprise decides to encrypt an additional le type, like .txt, you may not want or need all les with that extension to be swept and
encrypted.
Before enabling Basic File Protection for that extension, your administrator can set another policy that allows you to add a folder to your
local computer and les in that folder are not swept. Your administrator can set a policy, create a folder name, provide the name of the
folder, and suggest where you can add that folder. These may be les needed by your system or les that do not require protection.
IMPORTANT
:
You must create the folder before the administrator enables the Basic File Protection policy.
1 Use the folder name and path provided by your administrator.
• For Mac, navigate to Preferences pane > Basic File Protection Exclusions. The folder name to create and path to display are
here.
2 Add les with the specied extension, like .txt, that do not need to be encrypted. Optionally, you can add subfolders with user-created
names.
NOTE
:
If you have les with that extension that were previously encrypted, placing them in that folder will not decrypt them. They
remain encrypted. If you have an Unprotected Documents folder, which your administrator can create through another
policy, you can place Basic File Protection types in this folder to decrypt them.
3 After Basic File Protection is enabled, if you have unprotected les with that extension on a network or external drive, you can copy
those into the excluded folder. It remains unencrypted. Otherwise, they are encrypted.
If your computer has more than one user, only the current logged-in user can place les in that folder and have them excluded from the
sweep. Any les that another user places in that folder will be swept and encrypted.
Removal of a le extension
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Data Guardian User Guide v2.8
Install and Use Data Guardian with Mac