Users Guide

If your enterprise also enables a classication policy for Data Guardian and Outlook email, if any data specied in the classication policy, like
Social Security Number or account number, is in the email, the email will be protected.
Tampering and Protected Oce Documents
Data Guardian can scan protected Oce documents to detect some forms of tampering.
If an internal user tampers with a protected Oce document:
• Data Guardian can repair or restore some tampering.
• For tampering that cannot be repaired, a dialog may display notifying you that the le has been tampered with and to contact your
administrator.
If an unauthorized user opens a protected Oce document, only the cover page displays. If the unauthorized user modies the cover page,
Data Guardian restores the cover page when an authorized users saves it again as protected.
Share Protected Oce Documents with External
Users
With Data Guardian, you can share a protected Oce document through email, removable media, a network share, or you can upload it to
the cloud and share it:
• All internal Data Guardian users can view it.
• Based on policy, external users can view it.
When you attach the document and click Send, a conrmation dialog displays reminding you that the key for that protected document will
be shared with the external user.
Enhance Security by Adding Date Restrictions
Optionally, for enhanced security with external users, you can add a date restriction to limit the amount of time that an external user can
view a protected Oce document.
1 Select File > Info > Date Restrict.
2 From the drop-down menu, select a Begin and End date and time for an external user to view the document.
NOTE
:
The Begin date and time can be future if you want to send the document but prevent the external user from viewing it until
the targeted date and time.
Data Guardian User Guide v2.8
Use Data Guardian with Windows
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