Users Guide

3 After you enter the address or return address, click Print.
NOTE:
If you use another option to print and your administrator set a policy to add a watermark for printed Oce documents, a
watermark will display on your envelope or label.
Protect Outlook Emails and Attachments with Data Guardian
Attach a Protected Document to an Outlook Email
When attaching a protected document to an Outlook email, select Insert instead of Insert as Text. Insert as Text pastes the document
content directly into the body of the email, and the content is no longer protected.
You can attach a protected Oce document, additional protected le type based on policy, or a .xen le.
For Windows with Data Guardian, if you attach a protected document, Data Guardian appends information for accessing the encrypted le
within that email.
• Internal users - Information displays with a link for downloading a client.
• External users - Information displays with a link for registering and downloading a mobile client or Data Guardian's web portal to view
the document.
NOTE
:
For the appended information to display, you must send the email from Microsoft Oce Outlook, not the web-based version of
Outlook.
Outlook Email Encryption with Data Guardian
Based on policy with Data Guardian v2.0.1 and higher, internal users have a Protect option in the upper left of Outlook to encrypt both email
and attachments. Sender and receiver must both have Data Guardian installed and activated.
Data Guardian's Outlook email encryption is supported with Oce 2013 and higher but not with web mail.
To use:
1 In the upper-left, click Protect.
2 For an external email address, click Yes to conrm key sharing or No if you decide not to send the email. See For recipients of Outlook
email below.
The best practice is to have one email open at a time. If you have more than one opened, be sure to click the email to bring it into focus
before clicking the Protect button. The Protect button should be gray when you do not hover over it.
For recipients of Outlook email
When opening an encrypted Outlook email, a warning displays that the document is protected and the user must double-click to open the
le. No email content displays in the preview, only a cover page. The cover page lists either the Dell Server Name for on-prem or an
Installation ID for that specic tenant if your Hosted Dell Security Center is multi-tenant. External users can a download the Data Guardian
client for mobile or web portal to view the document.
• The cover page also includes links for internal users to download the Data Guardian client for Windows.
• External users can click links on the cover page to download and install Data Guardian on a mobile device or the Data Guardian web
portal. The external user will have access to the key for the encrypted le that you shared.
Email classication
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Data Guardian User Guide v2.8
Use Data Guardian with Windows