Users Guide

File menu Force-Protected mode for Protected and Unprotected

Open Unprotected documents are swept and encrypted. If your administrator enables the

following by policy, you can create or add unprotected documents in these locations and

open them in Edit mode:

• Unprotected Documents folder at the root of your Documents folder

• Excluded folder with a name given by your administrator

Save

• The document is protected.

• Read-only document - You can edit it but cannot save the original. When you click

Save, the Save As Protected window opens, and you must save it in Protected mode

with a new name.

• Remote documents - if you open a document in a remote location and it is not

protected, you must save it to your local drive to modify and save. You cannot save to

the remote location.

NOTE:

Clicking Save opens a Save As window, and the only option in the Save as

type eld is Oce Protected (Documents, Presentation, or Workbook).

Protected Save As Only option in the Save as type eld is Protected.

Additional Options for Oce Documents

Additional Menu Options for Protected Oce Documents

The type of Oce document, protected or unprotected, can aect the following.

Right click > Protect

You can right-click an Oce document and select Protect. You must add content for the menu option to display. You cannot protect a

blank document.

Open and edit a protected PDF with Adobe Acrobat Reader DC

When using Acrobat Reader DC:

• You can add annotations to a protected .pdf le or complete a form. When you save the le, a new protected .pdf le is created that

includes the changes. This is Acrobat Reader DC functionality.

• To enhance security, when one protected .pdf le is open with Acrobat Reader DC, Internet access is blocked until Acrobat Reader DC

is closed.

• To enhance security, if a protected .pdf is open, a user cannot email from that instance.

NOTE

You cannot open a protected .pdf le from the network. You can use Word to open a protected .pdf le from the network.

Print for Envelopes and Labels

If your administrator has set a policy to add a watermark when you print a protected Oce document, follow these steps to print envelopes

or labels:

1 In a Word document, select the Mailings tab.

2 Select the Envelopes or Labels option.

Data Guardian User Guide v2.8

Use Data Guardian with Windows