Users Guide

– Documents > Secure Documents folder - With Opt-in mode (but not Force-Protected mode), a Secure Documents folder is added
to the root of the Documents folder. Oce documents in this folder are encrypted. If you remove a protected Oce document
from this folder, it remains encrypted. If you rename the folder, the renamed folder's contents are encrypted. If you delete the folder,
it is recreated.
• Force-Protected mode - Your enterprise requires a higher level of security.
– With Force-Protected mode, policy also enables specic times for sweeping your computer to locate any unprotected Oce les
and change them to Protected mode. You must be logged in and be connected to the network for Data Guardian to sweep any
unprotected Oce les.
– Documents > Unprotected folder - If enabled by policy in Force-Protected mode (but not Opt-in mode), an Unprotected folder is
added to the root of the Documents folder. Oce documents in this folder are decrypted. If you delete the folder, it is recreated.
Protect Oce Documents and PDFs with Opt-in Mode
If your enterprise uses Data Guardian's Protected mode, see the following:
• Work with File Menu Options for Opt-in Mode
• Additional Options for Data Guardian
Work with File Menu Options for Opt-in Mode
This table lists File menu options for Oce documents.
NOTE
:
Currently, embedded Oce documents are not supported with protected Oce mode.
File menu Opt-in mode and Protected Oce documents
Open Files open as usual
Save
• Options:
Already protected document - Saves as protected.
Unprotected - Saves as unprotected. To protect it, click Protected Save As.
• Read-only document - A dialog states you cannot save an unprotected document. A
Save As window opens, and you must save it with a dierent le name.
Save As Has the standard options (but not Protected mode)
Protected Save As Only option in the Save as type eld is Protected (Documents, Presentation, Workbook, or
PDF).
Share Enabled for protected Oce documents. If you share a protected Oce document with
an external user, they can only view it in a mobile device with Data Guardian or through
the Data Guardian web portal.
Disabled for unprotected documents.
Data Classication and Opt-in Mode
If this policy is enabled, your administrator can set rules for specic content, such as Social Security Number, credit card number, or other
sensitive information. Your administrator will inform you which type of information will be protected. When you save a document that
contains information based on those content rules, the document is encrypted.
Data Guardian User Guide v2.8
Use Data Guardian with Windows
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