Users Guide

NOTE:
If you open an Oce document and a cover page displays with installation or activation information, your administrator may have set
policies to protect Oce documents. Conrm that Data Guardian is installed and activated. See Possible Issues With Activating - Cloud
and Protected Oce.
Protect Non-Oce File Extension Types with Data
Guardian
Your administrator will inform you if policies allow additional applications and le types to be encrypted. If an unauthorized person opens a
le encrypted with Basic File Protection but does not have Data Guardian installed, the content is unreadable.
Overview of Basic File Protection
Applications
These are examples of applications that your administrator may want to encrypt:
• Notepad
• Wordpad
• Visio
• MS Paint
NOTE
:
Some applications are only partially supported with Data Guardian, and your administrator will inform you of those.
File types
These are examples of additional le types that can be congured: .txt, .rtf, .csv, .odt, .vsdx, .png, .jpg, .jpeg, .jpe, .jf, .gif, .tif, .ti, .bmp
Basic File Protection and Windows
When the Basic File Protection policy is congured, Data Guardian sweeps users’ computers and encrypts all local les with those
extensions. Files encrypted with Basic File Protection can only be viewed and edited using the application associated with the le extension.
NOTE
:
Files in specic system folders are not encrypted, such as AppData. Also folders that relate to protected Oce documents, such as the
Secure Documents folder.
Overlay icons for Windows
For Data Guardian 2.2 and higher, overlay icons display on protected les in File Explorer. If you right-click that protected le, a Dell Data
Guardian tab provides more information.
Exclude some les from the sweep (before the sweep is enabled)
If your enterprise decides to encrypt an additional le type, like .txt, you may not want or need all les with that extension to be swept and
encrypted.
Before enabling Basic File Protection for that extension, your administrator can set another policy that allows you to add a folder to your
local computer and les in that folder are not swept. Your administrator can set a policy, create a folder name, provide the name of the
folder, and suggest where you can add that folder. These may be les needed by your system or les that do not require protection.
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Data Guardian User Guide v2.8
Use Data Guardian with Windows