User's Manual

Using the Resource Allocation Calendar
Using Inventory 8-13
Analyzing Resource Instance Availability in Existing Sessions
The Resource Availability calendar enables you to quickly analyze how specific Resource Instances are
allocated within past, present, and future sessions, as well as which resource instances are available for new
sessions, including what percentage of each resource remains available.
You can use the Resource Availability calendar to access the following types of session information:
• Display (on a per-resource basis) the sessions for which the resource is allocated.
• View additional resource session information via a mouse-over action.
To view this additional information, mouse over a colored bar within the Resource Availability
calendar. The following session information displays for each resource instance: Start date and time,
End date and time, Session Name, Type (within the Resource Availability calendar and the Session
calendar, the session type is always “session”), Status (Active, Canceled, Completed, or Failed),
Owner, and Participants.
• View all associated sessions for any specific resource instance.
To view this additional information, double-click within the row for the specific resource instance (just
before or just after the displayed session “bar”). If the resource is shared, the session presentation in the
Resource Instance Calendar expands to show all sessions which include the resource.
• View the reserved allocation (a percentage) for all resources.
The Resource Instances view displays a percentage (at the end of the resource name) that indicates the
current utilization level of the resource in a session basis—shared and on a port basis. For example, 22%
means that 22% of its ports are taken at the present time, and no percentage displayed means that the
resource is fully available, which means the resource is not a part of any session.
You can use this feature to discover which resources are available, to check the availability of resources
and schedule sessions accordingly, and to analyze why a session fails when scheduled by looking at the
status of the associated resources.
If you try to schedule a Template and are unable to do so, you can analyze the information by performing
the following steps:
1. Look up the specific resources in that Template and check the status of those resources within the
Resource Availability Calendar for the time frame you are attempting to schedule the session.
2. Using the information available within the calendar, determine when the resources are scheduled and
who owns them.
3. Contact the owner and the administrator to see if those sessions can be cancelled or changed.
4. View the availability of different resources and then author or schedule a different Template using
resources that are available.
5. Edit the associated Template to reflect the new resources, and then schedule the Template.