DriveRight ® Vehicle Management Software Getting Started Guide Product #8180, 8185
Product Number: 8180, 8185 Davis Instruments Part Number: 7395.063 DriveRight Software Getting Started Guide ® Rev. C Manual (December 3, 1999) © Davis Instruments Corp. 1999. All rights reserved. This product complies with the essential protection requirements of the EC EMC Directive 89/336/EC. DriveRight is a registered trademark of Davis Instruments Corp. Windows is a trademark of Microsoft Corporation.
TABLE OF CONTENTS INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 CONNECTING THE DRIVERIGHT TO YOUR PC. . . . . . . . . . . . . . 3 INSTALLING THE SOFTWARE . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ISoftware Shortcut Option . . . . . . . . . . . . . . .
INTRODUCTION The DriveRight Vehicle Management Software (VMS) package allows you to store, view and manipulate DriveRight data on your PC. More specifically, VMS provides tools for sorting, tracking, scheduling, analyzing, printing, and graphing data for a number of individual DriveRight units. This guide is intended to get you up and running with VMS in the shortest time possible.
System Requirements The software requires the following: ❏ 486/25 (Pentium recommended) computer running Windows 95; at least 10 MB free hard disk space; one free serial port (COM1, 2, 3, or 4); mouse recommended. ❏ 8 MB of Memory (16 MB recommended) ❏ VGA/SVGA Monitor (800 x 600 display recommended) CONNECTING THE DRIVERIGHT TO YOUR PC To communicate with the DriveRight, connect the DriveRight to a serial port on your PC using the hardware and cables as shown below.
INSTALLING THE SOFTWARE Follow the instructions below to install VMS. 1. Insert the Install disk in the disk drive. 2. Run setup.exe from the Install disk. You can run the setup in one of two ways. Either click the Start button to open the Start menu and select Run.... In the Run dialog box, type a:/setup.exe (where a is your floppy disk drive) and click OK. Or, alternatively, double click the My Computer icon.
GETTING STARTED This guide introduces the most commonly used VMS features. All software features (including some not covered here) are covered in the help file and printable user’s manual (found in the DOC folder of the DriveRight Software folder). Planning for Initial Software Use This software package has many features for tracking vehicle information, use and associated costs.
Starting VMS To start the program, double click the shortcut icon on the desktop or select DriveRight Software from the Start menu. Across the top of the main program screen is the menu bar which contains all of the program commands. This manual uses the notation “Select File|Import|Dos Data…” for menu commands. The first part of the notation (“File”) represents the menu name, the second part (“Import”) the sub-menu name (where applicable), and the final part (“Dos Data”) the command name.
4. Set Time and Date Select DriveRight|Set Time & Date... Make sure that the DriveRight console is activated and the console displays “CURRENT.” When you set the time and date in VMS and click the OK button, the time and date you specified should appear on the DriveRight console. 5. Set DriveRight ID Codes for Individual Vehicles Select DriveRight|Set DriveRight... Each DriveRight console is calibrated for a specific vehicle, and the ID code is what links the console to the vehicle data in VMS.
7. Set Download Options Select File|Preferences|Download Options... The dialog box tha appears contains the following options: ❏ Synchronize time and date after every download This option resets the DriveRight to the system time and date after each download. If you select this option, check the system time and date regularly to ensure accuracy. ❏ Log accident data after every download Include accident log data in the records (only available on DriveRight models with accident logging facilities).
❏ Automatically update changed records Each VMS data entry display includes an Update button. If you choose to automate this function, updates will be made automatically whether or not you click the Update button. ❏ Automatically update odometers When downloading or adjusting data, the stored odometer values of the vehicles concerned will be recalculated automatically. 9. Set Driver Profiles Select Setup|Drivers|Add/Remove/Update Drivers...
The DriveRight settings are shown in the bottom portion of the screen. Click the Read button to read the current DriveRight console settings (including the DriveRight calibration number) from the connected DriveRight. Check these settings and change them if necessary. Then press the Set button to upload the settings (including the DriveRight ID) back to the DriveRight console. NOTE: This window contains critical information.
4. Set Driver Schedules by Week Select Setup|Drivers|Week Schedules... Click the Add button to name and define week schedules (e.g. working week, holiday, external duties). You can specify the Day Schedule for each day of the week by using the drop-down menu. Repeat this step as needed. 5. Set Service Schedules (Trip 500AL only) Select Setup|Vehicles|Service Schedules... Click the Add button to name and define Service Schedules (e.g. Mazda, Ford).
8. Set Routes Select Setup|Trips|Routes... Click the Add button to name and define a route, including each of its legs. Repeat as needed. When completed, individual trips may be assigned to one of the established routes. DOWNLOADING DATA Once the data connection is established and the software is configured, you are ready to collect data and transfer it into the various database files. Select DriveRight|Download DriveRight to download the data collected by the DriveRight console onto your PC.
The Active Range is another powerful tool to isolate data. By enabling the Active Range, a group of dates or vehicles may be globally isolated from the overall database. All operations will then take the isolated portion as its starting point before any additional filters are added. Reporting The reporting tools are perhaps the most valuable aspect of VMS for vehicle managers and other administrators. The Reports… menu offers tools for determining use and safety information.
Importing Data From a Prior Version If you are upgrading from a prior version of DriveRight software, use the File|Import|Dos Data… menu item to convert existing Dos data to this new Windows version. The dialog will prompt you to indicate the location of the existing data and ask you if you would like to add each vehicle it identifies. If a vehicle already exists, you will have the option of adding more data to it. For each new vehicle added, a new driver is also added.
