Specifications

INSTRUCTIONS TO BIDDER
01. EXAMINATION OF BIDDING DOCUMENTS AND SITE
The Bidder shall examine carefully, the Bidding Documents before submitting a Bid. The submission of a Bid
shall be an admission that the Bidder has made such examination and is satisfied as to the conditions to be
encountered in performing the work and as to the requirements and accuracy of the Bidding Documents.
The Borough assumes no responsibility for any understanding or representations concerning conditions made
by any of its officers, agents, or employees prior to the execution of this Agreement, unless such
understanding or representations are expressly stated in the Bidding Documents or Addenda.
The Bidder shall include in their Bid sufficient sums to cover all items required by the Agreement, and shall rely
entirely upon their own examination in making their Bid. The submission of a Bid shall be taken as prima facie
evidence of compliance with this paragraph.
If material required for bidding purposes by these documents is absent, the bidder is required to notify the
Purchasing Officer by facsimile [phone], or by e-mail to [e-mail] .
Any interested party submitting a bid/proposal on Matanuska-Susitna Borough (MSB) projects should first
review the MSB Debarment/Suspension List. This listing is available off of the MSB Purchasing Division web
page. Any submission of a bid/proposal, with participation or involvement of an individual, company, firm or
corporation on this list will render the bid/proposal as non-responsible.
02. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
Bidders shall notify the Purchasing Officer promptly of any error, omission, or inconsistency that may be
discovered during examination of the Bidding Documents and the proposed construction site. Requests from
Bidders for interpretation or clarification of the Bidding Documents shall be made in writing, email, or fax to
the Purchasing Officer and shall arrive at least five (5) working days prior to the date for opening Bids. Any
questions received after this date may not be answered. Oral questions may be presented at a prebid
conference if one is provided for in the Bidding Documents. Interpretations, corrections, or changes, if any, to
the Bidding Documents shall be made by Addendum. Bidders shall not rely upon interpretations, corrections,
and changes made in any other manner, including orally, at the prebid conference. Interpretations,
corrections, and changes shall not be binding unless included in an Addendum. All Addenda issued during the
time of bidding shall become part of the Agreement Documents. Questions or requests for clarifications shall
be directed to the borough’s Purchasing Officer. Questions or requests for clarification directed to any other
member of the borough staff may be grounds for rejection of bid as being irregular.
It is the Bidders sole responsibility to ascertain that they have received all Addenda issued by the Purchasing
Office. Addendum will be issued by facsimile, e-mail, and/or U.S. Mail. All Addenda must be acknowledged in
the space provided on the Bid Form. If no Addendum has been issued, leave blank or write or type "N/A" on
the Bid Form in the space provided.
03. PREPARATION AND SUBMISSION OF BIDS
The Bidder with their usual signature must sign each Bid in longhand, preferably in blue ink. Bids shall be
submitted on the bid forms supplied and must be manually signed. Bids shall be submitted in a sealed
envelope with the Invitation Number plainly marked on bottom left corner. Bids may be faxed only if
specifically stated in bid documents.
Where required on the Bid, Bidders must quote on all items and they are warned that failure to do so may
disqualify the Bid. When quotations on all items are not required, Bidders shall insert the words "no bid" in