Specifications

ID Works Basic Version 5 Administrator’s Guide
6 Connecting Fields
Chapters 2 and 4 described the types of fields
you can place on card designs and reports,
chapter 3 explained the types of fields available
on a Production Form, and chapter 5 described
the types of database fields ID Works software
supports. This chapter explains how to make connections between
the following:
• Production Form fields and database table fields, so the
Production operator can retrieve, update, create, and delete
database records
• Production Form fields and card fields, so information on the form
can be printed or encoded on the card
• Production Form fields and report fields, so information on the
form can be viewed or printed on a report
What Is the Field Connector?
The ID Works field connector lets you establish connections between
and among fields on the various parts of your ID Works project. You
can connect a Production Form field in three ways:
• Connect to both the database and the card or report design. In
this case, data entered in the Production Form is printed on the
card or report and saved in the database. If data is already in the
database, the Production Form is the conduit for printing that
information on the card or report.
• Connect to the card design only. You may want to print something
on the card that does not need to be saved to the database. For
example, you might give cardholders the option of having a
shortened form of their name on their cards, but it is not likely that
you will need to store that information in your database.
• Connect to the database only. If you use the ID Works Production
Form as a data entry vehicle, you can collect and store
information in your database without using it on a card or report.
A home address is an example of information you might collect
and save in the database but not print on a card or report.