This publication contains proprietary information of the Card Scanning Solutions Company, provided for customer use only. No other uses are authorized without the express written permission of Card Scanning Solutions. Warranty Card Scanning Solutions provides this publication “as is” without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability or suitability for any particular purpose.
reflected in the manual. Generally, if such changes or variations are known to exist and to affect the product significantly, a release note or “read me” file accompanies the user guide and/or the distributed software. In that event, be sure to read the release note or “read me” file before using the product. Publication The descriptions, specifications, design and procedures contained in this user guide were effective at the time of publication of this document.
Table of Content TABLE OF CONTENTS Warranty................................................... ii Notice to user ........................................... ii Publication............................................... iii Trademarks ............................................. iii TABLE OF CONTENTS .......................................... IV 1. INTRODUCTION........................................ 1 OVERVIEW ........................................................... 1 Features ........................
0BIntroduction 5BOverview 1. INTRODUCTION OVERVIEW Scan2Contacts is an add-on application for Microsoft Outlook contacts management software. It scans business cards, and automatically inputs both their textual data and image to a new contact record in Outlook.
0BIntroduction 5BOverview Scanner specifications Powered by the computer USB – No external power source is needed Small footprint Fully mobile Scan2Contacts User Guide
1BGetting Started 6BBefore using the scanner 2. GETTING STARTED BEFORE USING THE SCANNER The scanner has been carefully packaged to avoid damage during transportation. Before operating the scanner, please remove the packaging materials.
1BGetting Started 8BConnecting the scanner After the Add new hardware wizard dialog box appears, click Next until you are asked to set the driver for the reader. You’ll find the driver on the Installation CD at: < CD-ROM drive >:/Driver/800 (for the ScanShell 800 or 800N scanner model for ScanShell 800N) After you specify the driver, click Next. You will be presented with a standard Windows message: Click Continue Anyway.
1BGetting Started 9BInstallation INSTALLATION To install the software on the computer, do the following: 1. Close all programs. 2. Insert the CD into the CD ROM drive. 3. Wait until the install program begins and follow the instructions on the screen. 4. If the install program does not automatically start, click the My Computer icon on the desktop and then select the CD ROM drive. 5. Double click on the Setup program. 6. Wait until the install program begins and follow the instructions on the screen.
2BUsing Scan2Contacts 11BScan2Contacts Window 3. USING SCAN2CONTACTS Scan2Contacts adds a small toolbar to Outlook, which is loaded at Outlook's startup.
2BUsing Scan2Contacts The Scanner must be calibrated prior to scanning business cards, please refer to Calibrating the scanner, page 14 for instructions. Once the scanner is calibrated make sure the configuration window is closed to begin scanning business cards. To scan a business card, place the business card into the scanner with the text face down. If the card is a horizontal card, place the card into the scanner horizontally and if the card is vertical, place the card into the scanner vertically.
2BUsing Scan2Contacts 13BScan2Contacts Window SCAN2CONTACTS WINDOW The Scan2Contacts window is opened by pressing the Scan2Contacts button on the Scan2Contacts toolbar.
2BUsing Scan2Contacts 13BScan2Contacts Window The Scan2Contacts window has five tabs: 1. About tab – Displays version information. 2. General tab- allows you to specify log file setup and select the Outlook's folder in which the scanned contact are saved. Create log file – If this box is checked, the scanning activity will be logged to a file named Scan2Contacts.log. In case of problems, clicking on the button next to the checkbox will mail this log file automatically to CSSN support.
2BUsing Scan2Contacts 13BScan2Contacts Window Contacts Folder Click on this button to open Outlook's general folders tree, from which you can select any outlook folder including folders that are not local. Click on this button to open Outlook's contact folders' list and select the Outlook folder in which scanned contacts will be stored. Note: the grayed-out options (ID card/Business card and ID card) are not available with ScanShell 800N scanner. 3.
2BUsing Scan2Contacts 13BScan2Contacts Window 4. Image tab – This tab allows you to select a folder in which the scanned card images are saved automatically, and specify the image size. Images Folder – Click on the Browse button on the right and select a folder in which you wish to save the images of scanned cards. Scan Size - Specify the scanned image size: Auto – The scanner detects the card size automatically.
2BUsing Scan2Contacts 13BScan2Contacts Window Default – Saves the image in a default visit card size of 3.60X2.20 inch. This is the best option for scanning dark color cards.
2BUsing Scan2Contacts 13BScan2Contacts Window 5. Maintenance tab – This tab is used for calibrating and cleaning the scanner Scanner calibration Scanner calibration resets the scanner color sensor and generates higher accuracy in the OCR detection process. When you use the scanner for the first time, you will be prompted to calibrate the scanner. Calibrating the scanner is also a good idea if you notice deterioration in scanning and OCR quality.
2BUsing Scan2Contacts 13BScan2Contacts Window Calibrating the scanner Open outlook Open the Scan2Contacts window Click the ‘Calibrate Scanner’ button. Insert the calibration paper that came with the scanner (the paper sheet with black stripes). Please make sure that the side of the calibration paper with the black stripes is facing down. Click OK. Note: The scanner must be calibrated before the first use.
3BAppendix A: Troubleshooting 4. APPENDIX A: TROUBLESHOOTING Description Solution When I try to enable Scan2 Contacts I get an error message, which says that another CSSN application is open Scan2Contacts can not work while another CSSN application is running. To activate Scan2Contacts, close the other application and press on the state button in the toolbar. I opened Outlook and got an error message from Scan2Contacts Scan2Contacts failed to load.
3BAppendix A: Troubleshooting13BScan2Contacts Window Black line down the middle of the scan Re-calibrate your scanner, see Calibrating the scanner, page 14. Outlook freezes when I scan a business card Make sure that the card is placed into the scanner with the text face down When a card is scanned face down, the processing window just hangs and locks up my Outlook Please recalibrate the scanner and try again.
3BAppendix A: Troubleshooting 5. Choose the "Power Management" tab and uncheck the option "Allow the computer to turn off this device to save power", then click OK 6. Repeat this for each "USB Root Hub" 7. Restart the computer You may also need to install an update from Microsoft. For more information, http://support.microsoft.com/?kbid=822603 Any other problem or question For US customers support contact www.scan2contacts.com. For Europe customer support contact www.scan2contacts.co.
