User`s guide

26 VEREX Director V4.73 User's Guide 21-0381E v4.7.3
User Access Reports
User-access reports provide a list of the
persons with authority to access a specific
area, door, or floor on spec ific weekdays and
times. You can also list: • Cards that have
expired; • Cards that w ill ex pire in the future
(selectable date-range); • Cards that have not
been used since a specific date; • Cards
identified as being 'Lost'.
Related: Users, ÖLost Cards
 Cards that have been Lost
Tip: This is a powerful report that checks more than
schedules and area assignments. It also checks things
like "Master Override", scheduled door unlockings, etc.
Note: This report pertains to users who are intended
to have access based on system configuration. (It
cannot allow for things such as manual door
unlockings.)
User-access reports can be vie wed a nd/or
printed right a way, saved for future reference,
or ex ported for manipulation w ith ano ther
program.
Running a User-Access Report
1) Select User Access Report from your
MyTools bar, or
click [Reports] in the 'tree',
and select User Access.
2) Multi-Account Systems
: Select the desired
account near the centre of the screen.
Tip: This option appears only if you didn't already
have an account 'open' in the tree.
3) Refer to the selection-descriptions for this
screen while setting up your report as
desired.
4) Click [Run], and respond to any additional
screen(s) that appear (details to follow).
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".
If Printing a User-Access Report
To print a report without viewing it first: Select
the type of report and other criteria as usual,
and select Printer as the destination. Then,
select Run, and click OK w hen the 'Print'
screen appea rs. Tip: To select a dif ferent
printer click Printer, and m ake your se lection
from the 'Print Setup' screen that appears.
To view a report before prin ting
: Select the
type of report and other criteria as usua l,
and select ' Screen' as t he destination.
Then, click Run.
For details on vie wing an d printing the
displayed report, refer to " Working with the
Report Viewer".
If Exporting a Report as a File
(Archive/Text File/Report Emulation File)
Select the typ e of report an d other criteri a as
usual, and the desired file-type a s the
'destination'. Then, click [File...]. In the next
screen, set the location and filena me as
desired, and click Save w hen finis hed.
Then click Run.
Viewing/Printing a Previously Saved
Report-Archive
Select User Access Report from your
MyTools bar, or
click [Rep orts] in the 't ree',
and select User Acce ss. Then, click [Load
archived rep ort] at the b ottom of the form
(scroll down if necessary).
Multi-Account Systems: You do not have to select an
account since that was done when the report was
archived.
In the ne xt screen, locat e and sele ct the
desired archived report ( .raf), and click Open
(or simply double-click the file).
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".
Report Type
- Select the type of information to be included in
your report.
User Access to Area/Door/Floor: This lists
users/cards that have access to a specific area, door,
or floor during selected days and times.
Expired Cards
: This lists cards that are presently
expired, or that will expire in the future (per your
selections). Tip: You can change the date numerals
manually, or click the arrows to access pop-up
calendars.
Inactive Cards
: This lists cards that have note been
used since a selected date. Tip: You can change the
date numerals manually, or click the arrow to access a
pop-up calendar.
Reporting on User Access Authorities (by Area, Door, or Floor)