User`s guide

30 Guardall Director V4.74 User's Guide 21-0381E v4.7.4
- Report Emulation Text File: This has the
report saved as a formatted text file for viewing,
printing, or editing with a text editor or word
processor. Allows you to change the location
and/or filename if desired.
- Archive: This has the report saved as a
viewable archived report for viewing or printing
at a later time. Allows you to change the
location and/or filename if desired.
(Remaining Buttons)
- [File...]: This allows changing the location and
file-name for a report being saved for future
viewing, printing, etc. Tip: Use a different
name each time to avoid overwriting previous
reports.
- [Reset]: This provides a quick way to reset/clear
selections on the form.
- [Load Archived Report]: This allows browsing
for, and opening a previously saved report-
archive
(not for use with text files). The report
will appear in the report-viewer window for
viewing and/or printing.
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".
- [Run]: This runs the report based on your
selected criteria. Additional screens will appear
depending on your selections (such as the
printer selection form, report viewer, etc.).
Working with the Report
Viewer
The Report Viewer
When a report is set to be viewed, it appears
with a toolbar allowing:
 Viewing different pages of the report;
 Setting the portion of each page that will be
visible at one time (zooming in or out);
 Selecting a printer, and/or setting the pages
to be printed;
 Printing the report.
Setting the Size / Visible Portion
of a Report
To change the size/visible portion of a report:
 Select one of the pre-set magnification levels
(page symbols), or;
 Enter a desired magnification in the "%" box,
and press Enter.
Viewing Different Pages
To view a different page:
 Use the 'browse' buttons to find a page
(typical), or;
 Enter a desired page-number into the
'current page' box.
Printing a Report
To print the report that is presently on-screen,
click the print button (printer symbol). When
the next screen appears, select your desired
page-range, etc., and click OK. Tip: To select
a different printer click Printer, and make your
selection from the 'Print Setup' screen that
appears.
Guardall Director automatically sets the preferred page
orientation for each report (portrait or landscape). This
setting should be left as-is.
Closing a Displayed Report and
Returning to the Main Screen
To close the report viewer window, and return
to the main desktop, click [Close] on the
report-viewer toolbar, or click the 'X' in the top-
right corner of the report viewer window.