User`s guide

21-0381E v4.7.4
Welcome
Report Control Admin Sys Config Tech-Ref
17
Roll-Call Reports
(v4.61)
In/Out Status Tracking
: This feature
requires "User In/Out Status Tracking" to be
enabled.
Related Setting: YourAccount, Account
Information, Setup (tab), "Enable User In/Out
Status for this Account"
An instant roll-call feature has been added
to the status toolbar.
This sends a roll-call report for your
monitored account to your default Windows
printer.
(The report will list persons on an area-by-
area basis.)
Note: A communications session with the
applicable panel(s) must be in effect.
To start a communications session:
1) Select Communications from your MyTools bar, or
click [Communications] in the 'tree', and select
Pending/OnLine. 2) Click [Edit], and make your
selections from the screen that appears.
Tip: Once there, you can open the online help at the
applicable topic by pressing F1.
To set or change the account to be monitored:
1) Click [Monitor] near the far-right end of the toolbar;
2) Make your selections from the screen that appears.
To select a default printer under MS Windows:
1) Go to your Windows "Control Panel"; 2) Double-click
"Printers and Faxes"; 3) Double-click the desired
printer.
As well, "Time and Attendance - Roll-Call"
reports can now be run on individual areas.
Reporting on System &
Personnel Activity
Activity Reports
Activity reporting allows viewing or printing a
listing of various types of events that have
occurred for a specific account. A date/time
range can be specified, and the report can also
be limited to a specific area, device, person,
etc.
TechTip: Reports pertaining to past events are based
on the present event list, plus any archived data that
has been re-imported using the archive feature.
See: "Exporting or Importing Activity or Audit Logs".
As well, activity reports can be viewed and/or
printed right away, saved for future reference,
or exported for manipulation with another
program.
For better performance, activity reports cover only the
latest 5000 messages in the activity log. For even
faster execution, keep the activity log to a suitable size
via regular use of the Archive and/or Purge features.
See: "Exporting or Importing Activity or Audit Logs",
and "Removing old Activity or Audit Logs".
Running an Activity Report
1) Select Activity Report from your MyTools
bar, or
click [Reports] in the 'tree', and select
Activity.
2) Multi-Account Systems: Select the desired
account near the centre of the screen.
Tip: This option appears only if you didn't already
have an account 'open' in the tree.
3) Select the date/time range to be covered by
the report (under "From" and "To").
Tip: See the item-descriptions if you need help.
4) Select the types of events to be included in
the report (you must select at least one).
5) To limit the report to a specific person, area,
door, etc., click [Search For], and select the
desired criteria.
To clear an individual selection, select it and use
your Backspace or Delete key. To reset/clear all
selections, scroll down and click [Reset].
Tip: You can scroll within the form to view
additional items if necessary.
6) Select a report 'destination' (i.e., whether it is
to be viewed, printed, or saved as a file).
If you select "Archive" or a type of "File", click
[File...], set the location and filename as
desired, and click Save.
7) Click [Run], and respond to any additional
screen(s) that appear (details to follow).
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".