Phau Ntawv Qhia

TITLE:
PAIA and POPIA Manual
DOC No:
DMSA-PAIA/POPIA-01
REV:
00
Page 7 of 16
8.3.11 General Correspondence;
8.3.12 General HR Policies and Procedures;
8.3.13 Health and Safety records;
8.3.14 Training Records;
8.3.15 UIF records,
8.3.16 Workmen’s Compensation records.
8.4 Other Employee Records
8.4.1 Employee’s contract of employment;
8.4.2 Employee’s personal information i.e., qualifications etc.;
8.4.3 Employee’s performance records;
8.4.4 Employee’s disciplinary records;
8.4.5 Study assistance schemes;
8.4.6 Maternity leave policy,
8.4.7 Covid-19 policy.
8.5 Movable Property
8.5.1 Asset register,
8.5.2 Lease agreements.
8.6 Intellectual Property
8.6.1 Trademark applications and protected names;
8.6.2 Agreements relating to intellectual property such as license agreements;
8.6.3 Copyright;
8.6.4 Designs,
8.6.5 Patents.
8.7 Agreements
8.7.1 Material agreements concerning provision of products and services;
8.7.2 Joint venture agreements, co-promotion, or other alliance agreements;
8.7.3 Agreements with contractors and suppliers;
8.7.4 Agreements with clients;
8.7.5 Lease agreements,
8.7.6 Confidentiality and Non-disclosure agreements.
8.8 Taxation
8.8.1 Copies of Income Tax Returns, VAT Returns and other tax returns and documents;
8.8.2 Administrative Records;
8.8.3 Corporate, Subject and Country Records;
8.8.4 Internal Reports and Communications,
8.8.5 Tax Records.
8.9 Legal
8.9.1 Complaints, pleadings, briefs, and other documents pertaining to any actual or pending litigation,
arbitration, or investigation;
8.9.2 Material licenses, permits and authorizations;
8.9.3 Copies of Agreements;
8.9.4 General Correspondence;
8.9.5 Internal Reports and Communications,
8.9.6 Statutory Records.
8.10 Insurance
8.10.1 Insurance policies;
8.10.2 Claim records,
8.10.3 Details of insurance coverages, limits, and insurers.