Operation Manual

Exporting to PDF | 661
Setting security options for PDF files
You can set security options to protect PDF files that you create. Security options let you control whether, and to what extent, a PDF file can
be accessed, edited, and reproduced when viewed in Adobe Reader.
The level of security that is available is also determined by which version of Adobe Reader you use to create the PDF file. The encryption levels
provided by Adobe Reader have increased over time. For example, if you save to Adobe Reader version 6, or lower, it has standard encoding,
version 8 has 128-bit encoding, and version 9 has 256-bit encoding. For more information about choosing a version, see “Optimizing PDF
files” on page 662.
The security options are controlled by two passwords: the Permission password and the Open password.
The Permission password is the master password that lets you control whether a file can be printed, edited, or copied. For example, as the
owner of the file, you can protect the integrity of the file’s content by choosing permission settings that prevent editing.
You can also set an Open password that lets you control who can access the file. For example, if your file contains sensitive information,
and you want to limit the users who can view it, you can set an Open password. It is not recommended that you set an Open password
without setting a Permission password, because users would then have unrestricted access to the PDF file — including the ability to set a
new password.
The security options are applied when you save the PDF file. These settings can be viewed when a PDF file is opened in Adobe Acrobat.
To open and edit a secured PDF file, you must enter the Permissions password (or the Open password if no Permission password is set). For
information about opening and importing PDF files, see “Adobe Portable Document Format (PDF)” on page 692.
To set PDF file permissions
1
Click File Publish to PDF.
2 Locate the folder in which you want to save the file.
3 Type a filename in the File name box.
4 Click Settings.
The PDF settings dialog box appears.
5 Click the Security tab.
6 Enable the Permission password check box.
7 Type a password in the Password box.
8 Retype the password in the Confirm Permission password box.
9 In the Printing permissions box, choose one of the following options:
• None — lets users view the PDF on-screen but prevents them from printing the PDF file
• Low resolution — lets users print a low resolution version of the PDF file. This option is available for PDF files compatible with Adobe
Acrobat 5 or higher.
• High resolution — lets users print a high resolution version of the PDF file
10 In the Editing permissions box, choose one of the following options:
• None — prevents users from editing the PDF file
• Insert, delete, and rotate pages — lets users insert, delete, and rotate pages when editing the PDF file. This option is available for
PDF files compatible with Adobe Acrobat 5 or higher.
• Any except extracting pages — lets users edit the PDF file but prevents them from removing pages from the file
If you want to allow copying of content from the PDF file to other documents, enable the Enable copying of text, images, and other
contents check box.
11 Click OK.
12 Click Save.