Operation Manual

Exporting to PDF | 653

Exporting to PDF

PDF is a file format designed to preserve fonts, images, graphics, and formatting of an original application file.

This section contains the following topics:

• “Exporting documents as PDF files” (page 653)

• “Including hyperlinks, bookmarks, and thumbnails in PDF files” (page 656)

• “Reducing the size of PDF files” (page 656)

• “Working with text and fonts in PDF files” (page 657)

• “Specifying an encoding format for PDF files” (page 659)

• “Specifying a viewing option for EPS files” (page 659)

• “Specifying color management options for exporting PDF files” (page 660)

• “Setting security options for PDF files” (page 661)

• “Optimizing PDF files” (page 662)

• “Viewing preflight summaries for PDF files” (page 663)

• “Preparing PDF files for a print provider” (page 664)

Exporting documents as PDF files

You can export a document as a PDF file. A PDF file can be viewed, shared, and printed on any platform provided that users have Adobe

Acrobat, Adobe Reader, or a PDF-compatible reader installed on their computers. A PDF file can also be uploaded to an intranet or the web.

You can also export an individual selection or an entire document to a PDF file.

When you export a document as a PDF file, you can choose from several PDF presets, which apply specific settings. For example, with the

Web preset, the resolution of the images in the PDF file is optimized for the web.

You can also create a new PDF preset or edit any existing preset. PDF file security settings are not saved with a PDF preset. For information

about PDF file security options, see “Setting security options for PDF files” on page 661.

If you have used symbols in a document, they will be supported in the PDF file. For more information on symbols, see “Working with

symbols” on page 265.

To export a document as a PDF file

Click File Publish to PDF.

You can also save a PDF file by clicking the Publish to PDF button on the Standard toolbar.