Operation Manual

Printing basics | 605
Data source document (1), form document (2), and merged documents (3)
Creating a data source file
Information in a data source file is organized into fields and records. A field can contain one or more characters. Fields can contain
alphanumeric data or only numeric data. For example, a record may include a first name, last name, address, and other contact information.
Each item within the record, such as first name, last name, or address, is recognized as a field. A record can contain one or more fields.
You can create a data source file or import an existing one. You can create a data text file by using CorelDRAW or a text editor. You can edit
the data in a data source file at any time.
Creating a form document
Creating form documents is similar to creating regular drawings. For form documents, however, you insert merge fields, which are replaced
by information from the data source during the merge.
Associating a form document with a data source file
When you use CorelDRAW to create a data file, or when you import an existing data file into CorelDRAW, the data file is associated with the
form document. The association is always stored with the document and cannot be changed.
Performing a merge
CorelDRAW provides different output options for merge documents. You can print a merge document or save it to a new document. When
you print a merge document, the form document is merged with the data source file during printing. When you save the merged document
to a new file, the application merges the form document with the data from the data source file in a new CorelDRAW file. You can use this
file to preview your final output and make minor adjustments before printing. For major changes, such as the addition or repositioning of
merge fields or the addition of new records, you must work in the form document.
To create a data source file by using CorelDRAW
1
Click File Print merge Create/Load merge fields to launch the Print merge wizard.
2 Enable the Create new text option, and click Next.
3 On the Add fields page, do one or both of the following:
• To create a text field, type a field name in the Text field box, click Add, and then click Next.
• To create a numeric field, type a field name in the Numeric field box, click Add, and then click Next.
4 On the Add or edit records page of the Print merge wizard, do any of the following:
• To add a record, click New, and then click Next.
• To add data in a field, click in the field, type data, and click Next.
• To modify existing data in a field, click in the field, modify the data, and click Next.
5 Enable the Save data settings as check box.
6 Type a filename, choose the drive and folder where you want to save the file, and click Finish.