Operation Manual

Exporting to PDF | 615
The security options are applied when you save the PDF file. These settings can be viewed when a PDF file is opened in Adobe Acrobat.
To open and edit a secured PDF file, you must enter the Permissions password (or the Open password if no Permission password is set). For
information about opening and importing PDF files, see “Adobe Portable Document Format (PDF)” on page 649.
To set PDF file permissions
1
Click File Publish to PDF.
2 Locate the folder in which you want to save the file.
3 Type a filename in the File name box.
4 Click Settings.
The PDF settings dialog box appears.
5 Click the Security tab.
6 Enable the Permission password check box.
7 Type a password in the Password box.
8 Retype the password in the Confirm Permission password box.
9 In the Printing permissions box, choose one of the following options:
• None — lets users view the PDF on-screen but prevents them from printing the PDF file
• Low resolution — lets users print a low resolution version of the PDF file. This option is available for PDF files compatible with Adobe
Acrobat 5 or higher.
• High resolution — lets users print a high resolution version of the PDF file
10 In the Editing permissions box, choose one of the following options:
• None — prevents users from editing the PDF file
• Insert, delete, and rotate pages — lets users insert, delete, and rotate pages when editing the PDF file. This option is available for
PDF files compatible with Adobe Acrobat 5 or higher.
• Any except extracting pages — lets users edit the PDF file but prevents them from removing pages from the file
If you want to allow copying of content from the PDF file to other documents, enable the Enable copying of text, images, and other
contents check box.
11 Click OK.
12 Click Save.
The Permission password is the master password for the document. It can be used by the file owner to set permissions, or to open
the file if an Open password is set.
Some PDF compatibility options, such as PDF/X-3 and PDF/A-1b, do not let you set PDF file permissions. If you choose such a
compatibility option, all controls on the Security page appear disabled. To change the compatibility, see “To select a compatibility
option” on page 616.
To set a user password for a PDF file
1
Click File Publish to PDF.
2 Locate the folder in which you want to save the file.
3 Type a filename in the File name box.
4 Click Settings.
The PDF settings dialog box appears.
5 Click the Security tab.
6 Enable the Open password check box.
7 Type a password in the Password box.
8 Retype the password in the Confirm Open password box.