Operation Manual

Printing basics | 577
Performing a merge
Corel DESIGNER provides different output options for merge documents. You can print a merge document or save it to a new document.
When you print a merge document, the form document is merged with the data source file during printing. When you save the merged
document to a new file, the application merges the form document with the data from the data source file in a new Corel DESIGNER file.
You can use this file to preview your final output and make minor adjustments before printing. For major changes, such as the addition or
repositioning of merge fields or the addition of new records, you must work in the form document.
To create a data source file by using Corel DESIGNER
1
Click File Print merge Create/Load merge fields to launch the Print merge wizard.
2 Enable the Create new text option, and click Next.
3 On the Add fields page, do one or both of the following:
• To create a text field, type a field name in the Text field box, click Add, and then click Next.
• To create a numeric field, type a field name in the Numeric field box, click Add, and then click Next.
4 On the Add or edit records page of the Print merge wizard, do any of the following:
• To add a record, click New, and then click Next.
• To add data in a field, click in the field, type data, and click Next.
• To modify existing data in a field, click in the field, modify the data, and click Next.
5 Enable the Save data settings as check box.
6 Type a filename, choose the drive and folder where you want to save the file, and click Finish.
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You can also 
Apply formatting to the data in a numeric field On the Add fields page of the Print merge wizard, click a numeric
field in the list, and choose a format from the Numeric format list
box.
Different numeric formats are available in Corel DESIGNER. For
example, the X.0 format represents the value 1 as 1.0; the 00X
format represents the value 1 as 001.
Automatically increment the value in a numeric field Enable the Continually increment the numeric field check box,
and specify starting and ending values in the corresponding boxes.
Change the order of merge fields Select a field in the list and click Move up or Move down.
Delete a record On the Add or edit records page of the Print merge wizard, click
Delete.
View records On the Add or edit records page of the Print merge wizard,
choose one of the following options from the Current view list
box:
•All records — lets you display all records in a source data file
•Single record — lets you display one record at a time
Browse records On the Add or edit records page of the Print merge wizard, click
any of the following buttons:
•
First record