User guide

30
ROOM STATUS REVIEW
An administrator keyset can view the room status condition of guest and meeting
rooms. Room status can be viewed on an individual room basis, or by all rooms in
any of the fi ve possible status conditions or all rooms in all conditions at once.
The nine room status conditions are: Available, Occupied, Needs Cleaning, Needs
Maintenance, Hold, Cleaned, Repaired, Hold & Needs Cleaning, Hold and Needs
Maintenance.
VIEWING AND CHANGING THE
STATUS OF A ROOM
Administrator display keysets can view the status of individual rooms. During this
procedure the administrator has the option to change the status of the individual
room.
For check in purposes, Available and Occupied rooms can also be viewed during
this procedure.
USING THE CONSOLE TO VIEW
ROOM STATUS
An administrator phone, with a 64 button console attached, may temporarily view
the status of stations.
When requesting room status view, all stations in the desired status will display
on the 64 Button Console. These rooms will be displayed by their associated LEDs
being lit steady red.
These LEDs will remain lit until the ANS/RLS button is pressed or the predetermined
timer expires.
NOTE: Occupied room display includes all rooms with a guest checked in, regard-
less of Cleaning or Hold Status (an occupied room, in Needs Cleaning status will be
displayed in both Occupied and Needs Cleaning displays).
Scroll Key
Scroll Key
31
PRINTING A ROOM STATUS REPORT
An administrator display keyset can request a printout to view the status of guest
and meeting rooms. There are fi ve different room status conditions that a room
may be in. A printout of stations, in each of the fi ve room status conditions, may
be requested.
A printout of all rooms in all conditions may also be requested.
NOTE: Occupied room printout includes all rooms with a guest checked in, regardless
of Cleaning or Hold Status (an occupied room, in Needs Cleaning status will printout
in both the Occupied and the Needs Cleaning reports).
PRINTING A ROOM STATUS
ACTION DISPLAY
1. Press the HOTEL key. Room Check Phone
2. Press STAT. Stat Out Bill
3. Press the RPT key. Enter Room:XXXX
AVAIL RPT OCCUP
4. Select the type of report you want Print Report
by using the SCROLL key to cycle CLEAN MAINT
through the various reports.
5. When the status type that you wish Print Report
to print out is displayed, press the AVAIL OCCUP
associated soft key to generate the
report. Print Report
HOLD ALL EXIT
6. Pressing the AVAIL key will print a
report of all rooms that are ready to
have guests checked into them.
7. Pressing OCCUP key will print a
report of all rooms that have guests
checked into them.
8. Pressing the CLEAN key will print a
report of all the rooms that need to
be cleaned.
9. Pressing the MAINT key will print a
report of all the rooms that need to
have maintenance performed on them.
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