User manual

WebMail messages
Cobalt Qube 3 User Manual 77
Mailing Lists
When the Qube 3 Administrator creates a mailing list, he or she can enable the
Archive option. The archive provides members of the mailing list access to all of
the email messages addressed to the mailing list as well as the responses.
By default, the Archive option is OFF. You can enable the Archive option when
you create a new mailing list or you can modify an existing mailing list to enable
the Archive option. This applies to mailing lists created separately or to mailing
lists generated automatically as part of a Group.
When the Qube 3 Administrator enables the Archive option for a mailing list, the
system generates an email to each member of the list, notifying them that the
archive option has been enabled for that list.
For more information on enabling this option, see “Modifying a mailing list” on
page 127; the Archive option is found under the Advanced tab of the mailing list
table.
Viewing an archive
To view the archive of a mailing list:
1. Click Mailing Lists on the left. The lists for which there is an archive are
shown under this menu item. The Mailing List Archive - <mailing list> table
appears for the first mailing list in the sub-menu. Figure 23 shows a sample.
2. In the sub-menu, select the archive that you want to view. The archive table
for that mailing list appears.
3. The archive table has three columns:
• Subject. The subject line of the message shows up as a hypertext link.
• Sender. The name or email address of the sender.
• Date. The date the message was received.
4. To view the text of a message, click on the subject line of that message. The
individual message appears in a table showing the sender, date, subject and
message. Figure 24 shows a sample of an archived message.
✍
Note: If a user does not belong to any mailing lists that have the
Archive option enabled, the Mailing Lists menu item does not
appear on the WebMail screen for that user.