Administrator’s Guide

6-2 FileMaker Server Administrator’s Guide
2. In the New Schedule dialog box, type a name for the task in the
Schedule Name text box.
3. Choose the type of task (Back up database, Run script, or Send
message) from the pop-up menu. See the sections following step 6
for more information.
4. Click the day(s) you want the task to be performed.
5. Click the hour(s) and the up arrow for Start at n minutes past the
hour to set the time you want the task to be performed.
To deselect a day or hour, click it again.
Note A new scheduled task is enabled by default, which means the
task will run at its scheduled time after you close the New Schedule
dialog box. For information about enabling and disabling scheduled
tasks, see page 6-5.
6. Click OK.
Scheduling database backups
1 For Operate on, choose All Databases to back up all hosted
databases that are currently open, or choose a specific folder name
from the pop-up menu to back up hosted databases in that folder.
1 For Back up to, click Specify and locate a folder that you want
FileMaker Server to store your backups in, or create a new folder.
Tips
1 Be sure to specify a folder that is not in the same folder as the
FileMaker Server application (or a subfolder one level down). Otherwise,
your backups could accidentally be opened after a server restart when
FileMaker Server automatically opens all databases on startup.
1 It’s important that you not run out of disk space on the backup
destination disk. For more information, see page 6-8.
Running an AppleScript
1 For Operate on, choose All Databases to have the script affect all
hosted databases that are currently open, choose a specific folder
name from the pop-up menu to run the script on all databases in that
folder, or choose No Databases if you want to run a non-database
related script.
Note For an example using the No Databases option, see the example
AppleScript named Run a Schedule in the AppleScript Examples
folder inside the FileMaker Server 5 folder.
1 For Specify Script, click Specify and locate an AppleScript on your
system that you want to run.
Sending messages to guests of hosted databases
1 For Operate on, choose All Databases to send a message to all users
who are currently connected to hosted databases, or choose a specific
folder name from the pop-up menu to send a message to guests of
open databases in that folder.
1 Type your message in the text box.
Type a name for the scheduled task
Choose a
task type
Choose the files
(or files in a
folder) that the
task should
operate on, or
choose No
Databases
Set the day
and time the
schedule
should run
Enable or disable the
scheduled task
Choose a
backup location
(if applicable)