User manual

Chapter 5
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Protecting databases with accounts and privilege sets 99
About enabling record-level access
You can set individual record access for each table. For example, the
privilege set can limit the ability to:
1 View, edit, create, or delete all or certain records within each table.
1 Access or modify certain fields within each table.
You can only set record access privileges for tables defined in the
current file. If the file contains relationships to tables in other files that
you want to protect, you need to create accounts and privilege sets in
the other files to protect those tables.
For more information about using the Edit Privilege Set dialog box,
see Help.
Viewing extended privileges
Extended privileges determine the data sharing options that are
permitted by a privilege set for a file. For example, if the file is shared,
the Access via FileMaker Network extended privilege determines if
the privilege set allows opening the shared file as a client. The Access
via Instant Web Publishing extended privilege determines whether the
privilege set allows accessing the database from a web browser.
There are six default extended privileges. For more information about
them, see
“Accounts, privilege sets, and extended privileges” on
page 92.
You can view extended privileges in the Define Accounts & Privileges
dialog box, as well as enable each extended privilege for selected
privilege sets. All of the extended privileges are disabled by default,
even in the Full Access privilege set.
It may be necessary to delete an extended privilege that is no longer
required.
To view the extended privileges:
1. Open the database file.
2. Choose File menu > Define > Accounts & Privileges.
3. In the Define Accounts & Privileges dialog box, click the Extended
Privileges
tab.
For more information about extended privileges, see Help.