User manual

88 FileMaker Pro User’s Guide
About the exporting process
You can export FileMaker Pro data to a new file, then open it in
another application.
The basic steps for exporting records are:
1. Open the FileMaker Pro file and display a layout that shows the
records you want to export.
2. Find and sort the records to export. See “Finding records” on
page 23 and “Sorting records” on page 33.
3. Choose File menu > Export Records.
4. In the Export Records to File dialog box, type a name and choose
a location for the exported file, and choose a file type.
5. In the Specify Field Order for Export dialog box, select how you
want FileMaker Pro to export the data.
6. If necessary, choose the character set you want the exported file to
use.
7. Select whether or not to apply the current layout’s formatting to the
exported data.
For more information about exporting data, see Help.
Publishing databases on the web
With FileMaker Pro, you can use Instant Web Publishing to publish
your databases in a web browser, allowing users to find, browse, and
modify data.
Using Instant Web Publishing with FileMaker Pro accounts and
privilege sets, you can make your web databases secure.
Note FileMaker Pro Instant Web Publishing supports the sharing of
files with up to 5 concurrent users. Use FileMaker Server Advanced
if you need to share files with more than five concurrent web users.
To export Choose
A field on the current
layout
Current Layout (LayoutName) from the table list, then
double-click a field in the list
A field in the current
layout’s table
Current Table (TableName) from the table list, then
double-click a field in the list
Select fields
from this list
Select whether or not to apply formatting
FileMaker Pro exports these fields
To export related fields,
select the related table
from the list