User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Chapter 4
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Sharing and exchanging data 83
6. Click OK.
The open files are now hosted.
Important You must keep your shared file(s) open to make them
available to clients.
Note In order for files to be shared on read-only CDs, you must
enable sharing before copying the file to the CD.
Opening shared files as a client
After the host opens a shared file, clients can connect to the file.
To open a shared file as a client:
1. Choose File menu > Open Remote.
2. In the Open Remote File dialog box, select View for a list of hosts.
3. To see the available files from a host, select the host. In the
Available Files list, select the file you want to open.
Or, for Network File Path, type the network path (for example,
fmnet:/<host IP address>/<filename>).
4. Click Open.
You might be required to enter an account name, password, and
domain name (Windows only), depending on how file sharing is
configured on the host.
If the network is very busy, the file might not be listed. To check the
network for a longer period of time, hold down the Ctrl key
(Windows) or Option key (Mac OS) as you click an item.
Limitations on changes to shared files
Although it is possible for multiple users to make changes in the same
shared file at the same time, there are limits to the types of
simultaneous changes that are permitted. The following table
describes the types of changes you can and cannot make to shared
files.
Choose To display
Favorite Hosts Hosts you previously added as favorites
Local Hosts FileMaker Pro hosts on your TCP/IP subnet
Hosts Listed by LDAP FileMaker Pro hosts available through the specified
LDAP server
Database change Limitation
Data in layouts and
records
Two people can’t edit the same record at the same time.
Layouts and layout
elements
Two people can’t modify the same layout at the same time.
Value lists Two people can’t modify or define the same value list at
the same time.
Note One person can edit a value list while another person
is using it in Browse mode or Find mode.
Scripts Two people can’t modify or define the same script at the
same time.
Note One person can edit a script while another person is
using it.
Tables, fields,
relationships
(database schema)
Two people can’t modify any of these elements at one
time.
File references Two people can’t modify or define file references at the
same time.
Note One person can edit a file reference while another
person is using it.
Accounts and
privileges
Two people can’t modify or define accounts and
privileges at the same time.
Note One person can create or modify an account and
privileges while another person is using it.