User manual

Chapter 4
Sharing and exchanging data
This chapter explains the basics of how you can share FileMaker Pro
databases:
1 FileMaker Network Sharing: You can share FileMaker Pro
databases on your network, which allows multiple FileMaker
Pro
users to access and use the same database file simultaneously.
1 Importing and exporting data: You can exchange information
between FileMaker
Pro and other applications by importing and
exporting data. For example, you can import data that is in another
database or spreadsheet program, or export address data in order to
create personalized form letters with a word processing program.
1 Instant Web Publishing: You can quickly and easily publish
FileMaker Pro layouts as web pages, which allows anyone with a web
browser on your intranet (or the Internet) to access your FileMaker
Pro databases.
Note See Help for detailed, comprehensive information and step-by-
step procedures about using FileMaker Pro. See the FileMaker Instant
Web Publishing Guide
for information about publishing databases on
the web.
Sharing databases on a network
If your computer is connected to a network, you and other Windows
and Mac
OS FileMaker Pro users can use the same database file
simultaneously.
FileMaker Pro Network Sharing supports the sharing of files with up
to 5 concurrent users. If you need to share files with more than 5
concurrent users on a network, FileMaker recommends the use of
FileMaker Server, which provides greater networking performance in
addition to its increased capacity.
Important Your FileMaker Pro licensing agreement requires that you
pay for a license for each separate computer on which the
FileMaker
Pro application is installed or run. The software license
may not be shared or used concurrently on different computers. Please
read the software license for complete terms and conditions.
The first person to open a shared file is the host. Any user who opens
a shared file after the host is a
client.
Once a shared file is open, the host and clients have access to the same
information, and all changes to the file appear in each user’s window.
Modifications to the data made by any user are saved in the shared file.
The shared file is saved on the disk where the file resides.
Sort orders, find requests, import and export field orders, and print
setups are specific to each user.
The host opens the file
Clients open connections to the shared file