User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
8 FileMaker Pro User’s Guide
Online Help
FileMaker Pro Help provides comprehensive step-by-step
instructions on FileMaker Pro features. You can open Help from the
Help menu in FileMaker Pro.
There are three ways to access Help:
1 Browse the Help table of contents to locate topics by subject.
1 Search for particular topics by entering keywords.
1 Get information about the currently displayed dialog box by
pressing F1 (Windows) or 2-? (Mac OS).
Templates, examples, and more information
FileMaker Pro includes database template files (Starter Solutions) that
you can use to quickly get started. When you start creating databases,
check the list of templates to see if one is available that suits your
needs.
The English Extras folder contains references and examples to help
you with specific features such as XML support.
You can find more information, tips, and database ideas on the
FileMaker web site at www.filemaker.com.
Suggested reading
Here are some suggestions for using the documentation to help you
learn how to do specific tasks in FileMaker Pro.
Note If your database was developed using FileMaker Pro Advanced,
you may see customized menus or tooltips for layout objects. For an
overview of these features, see Help.
Type of user Suggested reading
Data entry person Chapter 1, “Using databases,” in this guide
Small business
owner or educator
who creates a basic
database to start,
then improves it
over time
Chapter 2, “Creating databases,” in this guide. As features
are added to the database, refer to Help
Database
administrator
This guide
Help, for information on advanced topics
FileMaker Instant Web Publishing Guide
New FileMaker Pro
user
Installation Guide for FileMaker Pro and FileMaker Pro
Advanced
This guide
User upgrading
from a previous
version
Installation Guide for FileMaker Pro and FileMaker Pro
Advanced
Chapter 6, “Converting FileMaker databases from
previous versions” in this guide
Help