User manual

62 FileMaker Pro User’s Guide
Setting up checkbox sets and other controls on a layout
You can format fields to display as drop-down lists, pop-up menus,
checkboxes, radio buttons, and drop-down calendars. You can also
format fields to auto-complete by suggesting possible matches as the
user types data in the field. All of these options aid in data entry.
To set up a field to display a pop-up menu, checkbox set, or other
control:
1. In Layout mode, double-click the field (or select the field and
choose
Format menu > Field/Control > Setup).
1 If the field isn’t already on the layout, click the Field/Control tool
and drag the crosshair pointer to add a field object to the layout. Then,
in the Field/Control Setup dialog box, specify the field you want in the
Display data from area.
1 If the field hasn’t been defined yet, choose Define Database to
define a new field.
2. In the Control Style area of the Field/Control Setup dialog box, for
Display as, choose:
1 Edit Box
1 Drop-down List
1 Pop-up Menu
1 Checkbox Set
1 Radio Button Set
1 Drop-down Calendar
For example, use a radio button set to display a value list of frequently
used text, number, date, or time values. During data entry, users can
choose from the defined values rather than type the values.
When you choose different control styles, the dialog box changes to
display different options.
3. Choose options for the control style.
For example, for Display values from, choose an existing value list or
choose
Define Value Lists.
4. To set up fields to suggest possible matches as the user types data
in the field, select
Auto-complete using value list. or Auto-complete using
previously entered values.
Note Auto-complete only works with text fields.
5. Click OK.
For more information on defining value lists and using auto-complete,
see Help.
Choose
the control
style for
your field
Choose the
data to
display
Value list attached to Country field
Choose from a list of
values during data entry
Country